Last Mile Coordinator

Canada·Halifaxmid

Logistics & Supply ChainLast Mile Coordinator

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Key Responsibilities

Track and update daily, weekly,

Requirements Summary

Previous experience in automotive production, logistics,

Technical Tools

Logistics & Supply ChainLast Mile Coordinator

~1 min read

Track and update daily, weekly, and monthly production targets to ensure accurate visibility into performance
Monitor overall workflow and vehicle movement through all Production stages
Work closely with Production teams to maintain schedules, timelines, and status updates
Support daily team meetings with reporting, notes, and follow-up actions
Schedule vendor appointments, confirm booking timelines, and ensure vehicles move in and out of vendor queues promptly
Track vendor performance, turnaround times, costs, and escalate issues as needed
Verify vendor invoices for accuracy before submitting for approval
Maintain accurate and up-to-date records including MVI certificates, inspection reports, detail checklists, vendor invoices, and production work orders
Ensure all required documentation is complete for sold vehicles before handoff
Help maintain compliance with provincial regulations related to MVI, safety, and licensing
Prepare daily and weekly production summaries for leadership
Update unit status in all trackers, spreadsheets, and workflow systems (production boards, MVI trackers, vendor queues, etc.)
Identify discrepancies, data gaps, and operational delays and escalate proactively
Support communication between Production, Field Services, and vendors
Assist with scheduling, coordination, and administrative tasks to keep the production floor running smoothly
Manage supply inventory for the production office
Support cross-departmental needs during peak periods and workflow surges

2–3 years of administrative support experience in a professional environment
Experience in automotive, production, manufacturing, or operational environments is an asset
Experience in project coordination or project management is an asset
Strong time-management skills with ability to prioritize tasks, meet deadlines, and adapt quickly in a fast-paced environment
Strong communication, organizational, and accurate data-entry skills
Proficiency with Slack, Google Suite, Airtable, Microsoft Office (Excel, Word, Outlook)
Experience with production, inventory, or workflow systems is an asset
High attention to detail with a proactive, solution-oriented mindset
Ability to work full-time with flexibility for overtime or adjusted shifts based on business needs
Able to pass a criminal background check and provide a clean driver’s abstract

~1 min read

Previous experience in automotive production, logistics, or reconditioning environments
Experience with inventory management or production tracking systems
Familiarity with vendor coordination and operational reporting
Experience supporting fast-paced operational or production teams

Autonomy & ownership – opportunity to build your process and influence the company at every level
Competitive wages with a guaranteed hourly rate and consistent full-time hours
Opportunity to work for an ambitious and fast-moving startup in the automotive space
Join a growing team where your contributions have direct impact