Director of Finance and Administration

Position: Director of Finance and Office Administration

Reports To: Executive Pastor of Operations

Objective:
The Director of Finance and Administration provides leadership and oversight for the financial stewardship, administrative systems, and human resources functions of Community of Faith. This role ensures that financial processes, compliance requirements, employment practices, insurance programs, and administrative policies operate effectively and support the mission and operational health of the organization.

Responsibilities:

The Director of Finance and Administration supports the operational strength of Community of Faith by overseeing financial reporting, budgeting systems, compliance practices, employment policies, benefits administration, insurance coordination, and administrative infrastructure. This role works closely with leadership, external service providers, legal counsel, payroll partners, and internal support staff to ensure systems remain accurate, compliant, and aligned with ministry priorities. While this position is supported by internal and external resources, responsibility for the effectiveness and integrity of these functions ultimately resides with this role.

Responsibilities include but are not limited to:

Finance Responsibilities

• Provide leadership and oversight of the church’s financial planning processes in coordination with the Executive Pastor and leadership team
• Ensure accurate and timely financial reporting for leadership decision-making
• Oversee weekly financial status reporting, including regular contributions and ministry partnership commitments
• Maintain oversight of departmental budgeting processes and support ministry leaders in budget development and monitoring
• Oversee relationships with the contracted finance services provider and ensure appropriate review of spending, reporting, and audit preparation
• Ensure payroll systems and benefits-related financial processes operate accurately and effectively in coordination with payroll partners
• Maintain oversight of benefit program administration including medical, dental, retirement, disability, and related personnel programs
• Oversee preparation and coordination of year-end payroll documentation including W-2 and 1095-C reporting
• Maintain oversight of Workers’ Compensation reporting and annual audit preparation
• Develop and oversee systems that strengthen contributor follow-up, retention, and engagement
• Maintain awareness of trends, best practices, regulatory changes, and technologies affecting nonprofit financial administration
• Ensure appropriate coordination with legal counsel when needed to support financial compliance and organizational protection

Administration Responsibilities

• Provide leadership oversight of human resources systems, policies, and employment practices across the organization
• Ensure HR processes remain compliant with employment law and aligned with best practices through coordination with internal support staff and external partners
• Oversee recruitment, onboarding, and employee transition processes to ensure consistency and effectiveness
• Maintain oversight of employee handbook updates and organizational policy development in coordination with leadership
• Support leadership in employee relations processes including written coachings and documentation practices
• Maintain oversight of insurance programs including liability and vehicle coverage and ensure compliance requirements are met
• Coordinate with legal counsel regarding employment documentation, agreements, and organizational protections
• Oversee preparation and maintenance of employee records and separation documentation processes
• Ensure administrative systems supporting payroll access, benefits coordination, and employee services function effectively for staff
• Maintain awareness of trends, regulatory changes, and best practices affecting HR and nonprofit administration
• Provide administrative leadership support to ministry teams by ensuring systems and processes operate efficiently and consistently
• Perform other duties as assigned by Community of Faith leadership

Qualifications

• A consistent walk with the Lord
• A baptized believer in Jesus Christ
• Support the mission and vision of COF, the pastors, and the staff internally and externally
• Strong relational and interpersonal skills with the ability to handle sensitive situations with confidentiality, poise, and tact
• Ability to take initiative within the scope of job duties
• Capacity to work well with others in a team environment
• Capability to work well under pressure and against deadlines
• Ability to be respectful and discerning regarding confidentiality and privacy
• Flexibility, focus, and a strong work ethic
• Self-motivated
• Demonstrated ability to work closely with and lead others
• Driven to continually improve job functions and not satisfied with the status quo
• Strong organizational skills
• An evangelistic heart
• Ability to multitask

Education and Experience:

• Bachelor’s degree in Finance, Business Management, or a related field required
• 5–10 years of experience overseeing finance and administrative functions 
• Prior leadership responsibility within finance, HR, operations, or administration strongly preferred
• Demonstrated expertise in employment law compliance, organizational policy development, and financial reporting
• Experience working with outsourced accounting, payroll, and HR service providers preferred
• Experience in nonprofit or church financial environments required

Details:

• Workdays and hours are Monday - Thursday, 9:00am to 4:00pm and Sunday, 8:00am to 1:00pm. Participation in all hands-on deck (AHOD) events.

Benefits:

• As defined in the COF handbook