Accounts Receivable Billing Specialist

Summary

The Accounts Receivable Specialist plays a key role in supporting Columbia Distributing's financial operations by ensuring accurate and timely billing, payment application, and account reconciliation.

Primary Responsibilities

• Prepare and generate supplier billing invoices for depletions, promotional items, samples, expense billbacks, and sales incentives.
• Ensure invoices are accurate, complete, and supported by appropriate backup documentation required to ensure timely payments.
• Assist with the posting and accurate application of electronic payments to customer accounts within the Accounts Receivable (AR) system.
• Review and validate monthly billing reports to ensure accuracy and completeness.
• Investigate and resolve billing discrepancies through research and coordination with internal departments as needed.
• Maintain electronic filing systems for invoices, adjustments, and supplier correspondence in accordance with record retention requirements.
• Possess a continuous improvement mindset and participate in process improvement initiatives related to billing and accounts receivable functions.
• Develop, document, and maintain standard operating procedures (SOPs) for key billing and AR responsibilities.
• Communicate professionally and timely, both verbally and in writing, with customers, coworkers, and all levels of management.
• Develop and maintain positive, cooperative, and collaborative relationships with co-workers, managers, and others you encounter through your job.
• Always demonstrate behaviors consistent with the Company's Core Values.
• Complete all other tasks and projects assigned.

Key Competencies

• Strong understanding of accounting principles and related job duties.
• High level of accuracy and attention to detail.
• Strong data entry skills and ability to meet established deadlines.
• Proficiency in Microsoft Office applications, including Excel, Word, Outlook, and 10‑key by touch.
• Ability to work independently as well as collaboratively in a team environment.
• Strong written and verbal communication skills, with the ability to communicate effectively with internal and external stakeholders.

People Management

None

Work Environment

This job operates indoors in an office setting.

Physical Demands

• Lift/carry 20 lbs.
• Sitting at a computer for prolonged periods of time
• Work indoors entire shift

Expected Hours of Work

This is a full-time position, Monday -- Friday.

Travel

None

Required Education and Experience

• Bachelor's Degree preferred, High School diploma or GED required.
• Minimum two (2) years accounts receivable experience
• Demonstrated strong Microsoft Excel experience and accounting software.

Preferred Education and Experience

• Bachelor's degree