Grants Writer

This position is responsible for the coordination of grant researching and writing.  This position is responsible for administering grants and outside funding to ensure City grants are properly administered, recorded, spent, documented, and reported.

1. Ensures fund availability for all grant applications. This duty is performed daily.

2. Researches and identifies potential sources of funding; prepares written reports outlining grant opportunities; informs departmental grants representatives of specific grant opportunities. This duty is performed as needed.

3. Coordinates work with department heads to implement programs. This duty is performed daily.

4. Serves as liaison between the City and grant providers; seeks out and develops contacts with key individuals. This duty is performed daily.

5. Conducts periodic and regular review of grants files for compliance with grant requirements. This duty is performed as needed.

6. Ensures reports are prepared and submitted per grant requirements on a timely basis. This duty is performed monthly.

7. Establishes and ensures maintenance of a grant filing and information system to monitor grants throughout the grant life, to provide responses to information requests, to ensure reconciliation between the City's financial records and grantor records, and which meets all grant requirements. This duty is performed daily.

8. Develops cost allocation, obtains grantor approval of cost allocations, and ensures effective implementation of the cost allocations; reviews and updates cost allocations in a timely manner. This duty is performed as needed.

9. Monitors grant reimbursement requests to ensure regular preparation; tracks request and receipt of grant reimbursements. This duty is performed weekly.

10. Ensures the development and maintenance of departmental grant filing systems to capture and file necessary documentation. This duty is performed as needed.

11. Addresses documentation and reporting issues with departmental personnel; advises management as necessary. This duty is performed as needed.

12. Appears before funding agencies to present information required for consideration of requested grants. This duty is performed as needed.

13. Ensures the development and maintenance of departmental grant filing systems to capture and file necessary documentation. This duty is performed annually.

14. Perform any other related duties as required or assigned.

Responsibility for work of others: Not indicated.

Occasionally responsible for organization's property where carelessness, error, or misappropriation would result in moderate damage or moderate monetary loss to the organization. The total value for the above would range from $5,000 to $150,000.

To perform this job successfully, an individual must be able to perform each essential duty mentioned satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

Broad knowledge of such fields as accounting, marketing, business administration, finance, etc. Equivalent to a four year college degree, plus 4 years related experience and/or training, and 19 to 23 months related management experience, or equivalent combination of education and experience.

Ability to write reports, business correspondence, and policy/procedure manuals; ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public.

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages, area, circumference, and volume. Ability to apply concepts such as fractions, ratios, and proportions to practical situations.

Ability to utilize common sense understanding in order to carry out written, oral or diagrammed instructions. Ability to deal with problems involving several known variables in situations of a routine nature.

Not indicated.

Not indicated.

Advanced: Spreadsheet, Word Processing/Typing

Intermediate: Database, Presentation/PowerPoint

Basic: 10-Key, Accounting, Alphanumeric Data Entry, Contact Management, Human Resources Systems, Payroll Systems

Under direction where a definite objective is set up and the employee plans and arranges own work, referring only unusual cases to supervisor.

Considerable responsibility with regard to general assignments in planning time, method, manner, and/or sequence of performance of own work; may also occasionally assist in the planning of work assignments performed by others within a limited area of operation.

Performs work operations which permit frequent opportunity for decision-making of minor importance and also frequent opportunity for decision-making of major importance; the latter of which would affect the work operations of other employees and/or clientele to a moderate degree.

Very close mental demand. Operations requiring very close and continuous attention for control of operations which require a high degree of coordination or immediate response. Operations requiring intermittent direct thinking to determine or select the most applicable way of handling situations regarding the organization's administration and operations; also to determine or select material and equipment where highly variable sequences are involved.

Directed. Supervisory and/or professional skills using structured practices or policies and directed as to execution and review. Interpolation of learned things in moderately varied situations where reasoning and decision-making are essential.

Probable errors would normally not be detected in succeeding operations and could possibly affect organization-patron relationship, involve re-work, or additional expenditures in order to properly resolve the error. The possibility of such errors would occur quite frequently in performance of the job. May also cause inaccuracies or incomplete information that would be used in other segments of the organization as a basis for making subsequent decisions, plans, or actions.

Directed. Freedom to complete duties as defined by wide-ranging policies and precedents with mid to upper-level managerial oversight.

The amount of annual dollars generated based on the job's essential duties / responsibilities. Examples would include direct dollar generation, departmental budget, proper handling of organization funds, expense control, and savings from new techniques or reduction in manpower.

Very small. Job creates a monetary impact for the organization up to an annual level of $100,000.

Moderate impact. Job has a definite impact on the organization's end results. Participates with others in taking action for a department and/or total organization.

Extensive contacts with various diversified sectors of the public environment; wherein, the contacts are of major importance and failure to exercise proper judgment can lead to substantial losses to the organization.

Contacts with other departments or offices and also frequently with individuals in middle level positions; consulting on problems which necessitate judgment and tact in presentation to obtain cooperation or approval of action to be taken. Also, important contacts with associates as required in advanced supervisory jobs.

Regular use of highly complex machines and equipment; specialized or advanced software programs.

Normal working conditions as found within an office setting, wherein there is controlled temperature and a low noise level, plus a minimum of distractions.

The following work environment characteristics described here are representative of those an employee encounters while performing essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

 The noise level in the work environment is usually quiet.

The following physical activities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and expectations.

Semi-repetitive, low physical. Semi-repetitive type work which requires periods of concentration for varied time cycles as prescribed by the tasks.

While performing the functions of this job, the employee is regularly required to sit, use hands to finger, handle, or feel, talk or hear; occasionally required to stand, walk, reach with hands and arms, stoop, kneel, crouch, or crawl.

Not indicated.