Accounts Payable Manager (AP Manager)

As Convergent Research and our portfolio of FROs continue to grow, maintaining accurate, timely, and compliant financial operations is critical to everything we do. We're looking for a seasoned Accounts Payable Manager (AP Manager) to join our finance team — someone who can fully own the AP function, operate with a high degree of independence, and bring both rigor and judgment to a fast-moving, multi-entity, multi-country environment spanning the US and UK.

You'll be the in-house expert on all things payable — the person who keeps AP running accurately and smoothly day to day across Convergent and its growing portfolio of FROs.

Reporting to the Procurement Systems Manager, your role is to bring procurement systems to life in practice: maintaining workflows, championing policies, and feeding insights and improvement ideas back from your day-to-day work. You're the operational engine that makes the systems run.

You will work closely within the Finance team to ensure invoices are coded accurately and consistently across entities. You'll support FROs with procurement and billing needs, maintain strong vendor relationships, and serve as a go-to AP resource for Convergent.

This is a fully remote position with domestic travel required quarterly for team and organizational onsites, and as needed.

• Manage the full AP cycle across multiple entities — invoice intake, coding, approval routing, payment execution, and reconciliation — with minimal oversight

• Maintain vendor master data and ensure documentation (W-9/W-8, contracts, purchase orders) is complete and audit-ready

• Enforce internal controls and approval thresholds in accordance with company policy and procurement guidelines, including three-way match where applicable

• Execute payment runs  accurately and on schedule, coordinating with the Finance Team on timing of significant disbursements

• Serve as the primary point of contact for vendor inquiries and billing disputes, resolving issues independently and professionally

• Reconcile vendor statements and manage AP aging proactively

• Own AP close activities — including accruals, aging review, and balance sheet reconciliations — and deliver on time each month

• Support external audits with organized, complete documentation and direct auditor engagement on AP-related inquiries

• Manage 1099 preparation and filing; support VAT coding as applicable across our UK entities

• Ensure records are maintained in accordance with retention policies and regulatory requirements

• As the day-to-day operator, you'll often be the first to spot friction or gaps — flag and escalate these so the right improvements can be made

• Support the rollout and adoption of spend management tools (Ramp and others as we grow) as directed by your manager, providing on-the-ground feedback on what's working and what isn't

• Maintain AP policy documentation and procedure guides across all entities we support, flagging when updates are needed