PROJECT ACCOUNTANT

We are poised to continue this growth over the next several years and are looking for a Project Accountant to join our team in Phoenix, AZ. You will not only work on some of our more strategic and high-profile accounts; you also will work closely with our top Project Managers and Project Engineers. As the front line for project accounting, this position plays a pivotal role in facilitating seamless financial operations, maintaining accurate project records, and promptly addressing/escalating any financial issues or discrepancies to Project Accounting Managers, ensuring the overall financial health and success of projects.

PROJECT FINANCIAL MANAGEMENT:

• →Set up and maintain project in ERP system, ensuring adherence to all contractual requirements and internal procedures
• →Review and process project for accuracy and compliance with company standards
• →Conduct monthly Work-In-Process (WIP) reviews to analyze and monitor project profitability, percent complete, and billing/payment status. Provide detailed reports and insights to project managers and stakeholders.
• →Support and work closely with Operations regarding contracts, changes, costs/cost transfers, compliance documents, and any additional services-related to financials

CHANGE ORDER MANAGEMENT:

• →Issue and manage subcontractor documentation in accordance with contract specifications. Ensure all required documentation is collected and filed.
• →Monitor, process, and issue change orders, ensuring they are correctly documented and approved. Maintain clear records of all change orders and associated financial impacts.
• →Process project accounts payable, ensuring timely and accurate payments. Verify that all invoices align with contractual terms and project requirements
• →Manage subcontractor compliance, including insurance, lien waivers, retention, and W-9 forms. Ensure all subcontractor documentation is up-to-date and compliant.
• →Research and resolve any issues related to subcontractor billing, working to ensure all discrepancies are addressed and resolved promptly.

ACCOUNTS RECEIVABLE:

• →Compile, prepare, and submit monthly project billings in accordance with contract requirements. Ensure that all billings are accurate and submitted in a timely manner
• →Track payment status, resolve any discrepancies or issues, and coordinate with customers to facilitate collections, ensuring that all project billings are collected efficiently and in accordance with contract terms.
• →Manage and update owner and subcontractor schedules of values, ensuring accuracy and alignment with project progress and contract terms.
• →Research and resolve billing and payment discrepancies, addressing any issues promptly to ensure smooth financial operations.

• Minimum of 1-2 years of experience in accounting, with exposure to project accounting preferred
• Familiarity with construction accounting and knowledge of the project structure in a General Contractor/Subcontractor business environment a plus
• Spectrum accounting/project management software a plus; proficient with Microsoft Suite (Word, Excel, Outlook) required
• Excellent organizational skills with the ability to manage multiple projects and deadlines effectively and respond to changes in priorities
• Strong verbal and written communication skills for interacting with operational teams, customers, vendors and other stakeholders
• Ability to maintain a high level of precision and accuracy in financial reporting and documentation
• Team player with the desire to provide a high level of customer service and solutions

Safety Level
This is a safety sensitive position, and all applicable policies including drug test and background check will apply.