Department Coordinator (Administrative Support Coordinator II)

San Diego State University is seeking a highly organized and proactive Department Coordinator to support the Department of Aerospace Engineering. In this role, you’ll serve as a key administrative support partner—coordinating administrative, fiscal, and external engagement activities while supporting leadership and ensuring smooth day-to-day operations.

• →Department Administrative Support: Provide administrative support to the Department Chair, assisting with document and correspondence review, class scheduling in Astra and my.SDSU, meeting coordination, and execution of special projects and departmental operations.
• →Budgeting & Financial Coordination: Reconcile monthly departmental budgets; process purchases, travel, and reimbursements; and coordinate financial activities to support departmental needs and student organizations.
• →Operations & Program Support: Supports student assistant hiring and training, course scheduling in my.SDSU, facilities management, and event planning.
• →Compliance & Reporting: Prepare and submit Academic Planning Database reports (APDB), collect and analyze related data for ABET and program assessment, and meet regularly required reporting deadlines.
• →Faculty Support Services: Serves as primary resource for academic processes, preparing instructional materials, and managing faculty documentation in OnBase and my.SDSU.
• →Digital Content & Communications Outreach: Maintains department webpages with Omni Update, support updates in social media and LinkedIn presence, and assist with preparation of department newsletters and send out.
• →Office & Front Desk Support: Support daily office operations including front desk support, records management, supply procurement, equipment maintenance, and handling inquiries from students, faculty, and visitors.

• This is a full-time (1.0 time-base), benefits-eligible, permanent/probationary position.
• This position is designated non-exempt under FLSA and is eligible for overtime compensation.
• Standard SDSU work hours are Monday – Friday, 8:00 a.m. to 4:30 p.m., but may vary based on operational needs.
• The individual hired into this role will work on campus at SDSU in San Diego.

As part of the California State University (CSU) system, San Diego State University helps power one of the largest and most impactful public university systems in the nation. See what it’s like to work at the CSU—watch our video and imagine your future here: Working at the CSU.

The SDSU Department of Aerospace Engineering offers an accredited program leading to the B.S. degree in Aerospace Engineering. The Department also offers a M.S. degree in Aerospace Engineering and participates in the Joint Doctoral Program (JDP) in collaboration with UCSD. In Fall 2025, there were about 621 undergraduate students, 36 M.S. graduate students, and 18 JDP graduate students enrolled in the program. The department personnel consists of 144 full-time faculty, a full-time technician, a full-time coordinator, and a number of part-time lecturers, and adjunct and affiliated faculty.

For more information regarding the Department of Aerospace Engineering, click here.

Entry to this classification requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. Additionally, incumbents are expected to have a thorough knowledge of English grammar, spelling, and punctuation and be able to clearly communicate orally and in writing. Some positions may require a knowledge of business mathematics beyond basic arithmetic. The ability to use and quickly learn new office support technology systems and software packages is also a prerequisite.

These qualifications would normally be obtained through a high school program, technical/vocational program, or their equivalents combined with several years of related office work experience.

• Experience in a higher education or public sector environment, including budget management, purchasing, event coordination, and website updates.
• Ability to work effectively with diverse student populations
• Strong organizational, written, and oral communication skills.
• Proficiency in using MS Office

At SDSU, our diversity gives us power and benefits every single member of our community.  Consistent with California law and federal civil rights laws, SDSU provides equal opportunity for all in education and employment.  We encourage all members of our community to purposefully learn from one another through open and respectful dialogue and responsible engagement. We strongly preserve the right to free expression and encourage difficult conversations that help lead to improved individual and community learning and cohesion.

Principles of Community

At San Diego State University, we are a community of diverse individuals who have and represent many perspectives, beliefs, and identities. This diversity lends our community strength, and we commit to creating and sustaining an inclusive and intellectually vibrant environment that benefits all members of our university. 

SDSU’s Principles of Community is an aspirational statement that is intended to evolve over time. The statement reflects the ideals we are encouraged to uphold in our interactions with one another. 

All university programs and activities are open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, San Diego State University (SDSU) provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. SDSU complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices. 

SDSU is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At SDSU, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

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