Finance, Technology, and Operations, Budget Office - Student Assistant

Under direct supervision, the Administrative Office Student Assistant will work for the Finance, Technology and Operations, Office of the VP providing administrative support. This position will assist the Budget Analyst with financial data entry and electronic storage of financial documents. Duties include handling confidential information, data entry, creating and maintaining spreadsheet reports; maintaining databases; electronically filing and organizing documents, filling out forms, copying, scanning, running department errands, distributing information and other duties as required.

Under direct supervision, duties include but not limited to:

Electronic Storage of Financial Documents
• Organizing and electronically filing documents
• Embedding documents
• Scanning documents

Assist in Maintaining Spreadsheet Reports and Databases:
• Data entry for spreadsheet reports
• Embedding files on spreadsheet reports
• Updating Cherwell or future Optimize records for software/hardware renewals

• Ability to learn and perform assigned work; follow oral instructions; work cooperatively with faculty, staff, and other students; communicate effectively with all levels; and read and write English at a level appropriate to the position.

• Special Qualification: Admission or registration as a CSU student.

• Maintain a 2.0 G.P.A. or greater per semester and cumulative.
• Students must be enrolled in at least halftime units at CSUSB (6 units undergraduate; 3 units graduate)
• International students must have full-time enrollment at CSUSB. (12 units undergraduate; 6 units graduate)
• Eligible to work in the United States
• Payroll Requirement: Social Security Card

• Punctual/Reliable/Dependable
• Maintain a positive attitude
• Detail-oriented
• Experience with Microsoft Office 365
• Office work experience
• Experience with Adobe Acrobat to insert, extract and merge PDF files
• Knowledgeable about technology
• Ability to learn and perform assigned work
• Knowledgeable about technology follow oral and written instructions
• Work cooperatively with staff, faculty and other students
• Communicate effectively with all levels
• Previous office experience
• Proficiency with Microsoft Word and Excel, Microsoft OneDrive, Adobe Sign, filing, email, organizing
• Friendly attitude for working with the public and a willingness to learn
• Have good customer service
• Must be reliable
• Detail-oriented
• Conscientious and responsible.

Work status: Part-Time, Temporary, Seasonal

In our commitment to the furthering of knowledge and fulfilling our educational mission, California State University, San Bernardino seeks a campus climate that welcomes, celebrates, and promotes respect for the entire variety of human experience. We welcome people from all backgrounds, and we seek to include knowledge and values from many cultures in the curriculum and extra-curricular life of the campus community. We will create, promote, and maintain activities and programs that further our understanding of individual and group diversity. We will also develop and communicate policies and promote values that discourage intolerance and discrimination.

California State University, San Bernardino is proud to be an Affirmative Action/Equal Opportunity Employer. We recruit, hire, train, and administer all personnel actions without regard to race, ethnicity, religion, color, caste, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, socioeconomic status, genetic information, medical condition, disability, marital status, protected military or veteran status, or any other status protected by applicable law. This position adheres to CSU policies against Sex Discrimination, Sexual Harassment, and Sexual Violence, including Domestic Violence, Dating Violence, and Stalking. This requires completion of Sexual Violence Prevention Training within 6 months of assuming employment and on a two-year basis thereafter. (Executive Order 1096) For more information about Diversity & Inclusion at CSUSB, please visit https://www.csusb.edu/human-resources/diversity-inclusion

Reasonable Accommodation
We provide reasonable accommodation to applicants and employees with disabilities. Applicants with questions about access or requiring reasonable accommodation for any part of the application or hiring process should contact CSUSB Benefits at benefits@csusb.edu.

Smoking
CSUSB is a smoke and tobacco-free campus.  See policy https://calstate.policystat.com/policy/6591951/latest/.

Clery Act
In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), the Cal State San Bernardino Annual Security and Fire Safety Report is available at: https://www.csusb.edu/clery-act.

Advertised: May 22 2026 Pacific Daylight Time
Applications close: Jun 21 2026 Pacific Daylight Time

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