Fiscal/Administrative Officer (Hybrid)

Introduction

\r\n\r\n\r\n\r\n\r\nThe State of Connecticut, Department of Children and Families (DCF) mission is to partner with communities and empower families to raise resilient children who thrive. We are proud of our diverse and dedicated workforce, who strive daily to meet the needs of those we encounter. DCF is comprised of a Central Office, fourteen area offices, two twenty -four facilities, and the Wilderness School.\r\n\r\n\r\n\r\nAt DCF we are currently accepting applications to fill a full-time Fiscal Administrative Officer (FAO) position. The position is in our Department’s Division of Fiscal Services - Business Office located at Central Office, 505 Hudson Street, Hartford, CT.�The Centralized Support Business Office team oversees asset management, travel and fleet management, purchasing, and mailroom services. The FAO reports directly to the Fiscal Administrative Supervisor.�\r\n�\r\nThe Position:\r\nThe selected incumbent will be responsible for assisting the Business Office performing tasks associated with travel, bill payment, asset management, purchasing and fleet management. Our team in the Central Office Business Unit is made up of the following: Fiscal Administrative Manager, Three Fiscal Administrative Supervisors, four (4) Fiscal Administrative Assistants, and six (6) FAOs.��\r\n\r\n\r\nPosition Highlights\r\n\r\n\r\n This position is full-time, following a first shift schedule, 40 hours per week, based in Hartford, CT, with occasional statewide travel for meetings, training, and other activities\r\n After successful completion of the working test period, the role may offer a hybrid telework schedule, providing greater work flexibility\r\n Working with a team that is highly motivated and committed to the success of the agency,�\r\n Creating written procedures to ensure practice conformity\r\n\r\n\r\nThe Schedule:\r\n\r\n\r\n Full-time, 40 hours per week\r\n Monday - Friday position\r\n 8:30 a.m. to 5:00 p.m.\r\n\r\n\r\nWhy Join Us?\r\nWe are an ambitious team dedicated to making a difference, engaging in meaningful work that positively impacts children and families. Together, we collaborate with a diverse group of professionals and community partners, encouraging connections that drive success. We benefit from professional growth opportunities and a nurturing work environment that supports our development. As a forward-thinking organization, we value innovation and excellence, striving to make a lasting impact in everything we do.\r\n\r\n\r\n\r\nWhat’s In It For You:\r\n\r\nVisit our new State Employee Benefits Overview page!\r\n\r\n\r\n Professional growth and paid professional development opportunities.\r\n A healthy work-life balance to all employees.\r\n State of Connecticut is an eligible Public Service Loan Forgiveness employer, meaning you may be eligible to have qualifying student loan forgiveness after 10 years of service. Click here for more information.\r\n\r\n\r\nDiscover the opportunity to: \r\n\r\n\r\n Engage in a rewarding career\r\n Assist our employees so they can achieve success\r\n Make a difference in the public sector\r\n Work together in a collaborative team environment\r\n\r\n\r\n\r\n\r\n\r\n

Selection Plan

FOR ASSISTANCE IN APPLYING:\r\nCheck out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process. \r\nBEFORE YOU APPLY: \r\n\r\n Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. \r\n Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below.\r\n Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency. \r\n Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift. \r\n Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov. \r\n Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other. \r\n\r\n\r\n Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.\r\n\r\nAFTER YOU APPLY: \r\n\r\n Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your Personal Status Board regularly. For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information.”\r\n Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). \r\n Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful Interview Preparation Guide to make the best impression! \r\n Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks. \r\n The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class. \r\n Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.\r\n\r\nQUESTIONS? WE’RE HERE TO HELP: \r\nDue to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to at Christopher.Lavallee@ct.gov. \r\nJoin the State of Connecticut and take your next career step with confidence!\r\n

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for independently performing a full range of tasks in professional level fiscal and administrative functions.\r\n

EXAMPLES OF DUTIES

\r\n Performs a variety of\r\n professional fiscal and administrative functions;\r\n Assists head of\r\n fiscal/administrative operations, division head or agency head in budget\r\n preparation by compiling and consolidating data and projecting expenditures;\r\n Maintains budget control\r\n by reviewing and authorizing expenditures and monitoring expenditures against\r\n appropriations and allotments;\r\n Prepares budget reports;\r\n Prepares various financial statements and statistical or narrative\r\n fiscal/administrative reports;\r\n Assists in planning and implementation of\r\n financial aspects of EDP systems;\r\n Utilizes EDP systems for\r\n financial records, reports and analyses;\r\n Prepares or reviews\r\n grant budgets and other fiscal portions of grant applications;\r\n Provides technical\r\n assistance to grantees regarding accounting procedures;\r\n Reviews various\r\n contracts, financial documents and financial reports to ensure compliance with\r\n grant requirements;\r\n Exercises functional\r\n supervision over a variety of clerical fiscal/administrative activities such as\r\n maintenance of accounting records, payroll preparation, preparation and processing\r\n of purchase requisitions, grant and contract record keeping;\r\n Performs technical\r\n purchasing tasks such as soliciting bids and recommending contract awards;\r\n Assists in formulation\r\n of policies and procedures relating to area(s) of responsibility and implementation\r\n of such policies and procedures;\r\n Acts as liaison with\r\n agency central fiscal and administrative office(s) and/or central state\r\n agencies;\r\n May supervise support\r\n services such as stores, inventory, mailroom, security or maintenance;\r\n Performs related duties\r\n as required.\r\n\r\n

KNOWLEDGE, SKILL AND ABILITY

\r\n Knowledge of\r\n \r\n principles and practices\r\n of public administration with special reference to governmental budget\r\n management and governmental accounting;\r\n grants and contracts preparation\r\n and administration;\r\n purchasing principles\r\n and procedures;\r\n payroll practices and\r\n procedures;\r\n \r\n \r\n Skills\r\n \r\n interpersonal skills;\r\n oral and written\r\n communication skills;\r\n \r\n \r\n Ability to\r\n \r\n prepare and analyze\r\n financial documents and reports;\r\n interpret and apply\r\n statutes, regulations and administrative policies;\r\n utilize EDP systems for\r\n financial management.\r\n \r\n \r\n\r\n

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) years of\r\nexperience in a combination of fiscal/administrative functions (e.g.,\r\naccounting, accounts examining, budget management, grant administration,\r\npayroll, purchasing) at least one of which must be an accounting or budgeting\r\nfunction.*\r\n

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have been at or above the paraprofessional level, requiring the exercise of some independent judgment in the application of basic principles and procedures in accounting, budgeting, purchasing or related fiscal administration functions.\r\n\r\n\r\nNOTE: Connecticut Careers Trainee experience (target Fiscal/Administrative Officer or closely related class) is at the professional training level and above the paraprofessional level.\r\n\r\n

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

\r\n College training may be\r\n substituted for the General Experience on the basis of fifteen (15) semester\r\n hours equalling one-half (l/2) year of experience to a maximum of four (4)\r\n years for a Bachelor's degree.\r\n A Master's degree in\r\n public administration, business administration or accounting may be substituted\r\n for one (1) year of the Special Experience.\r\n For state employees two\r\n (2) years as a Fiscal/Administrative Assistant may be substituted for the\r\n General and Special Experience.\r\n For state employees two\r\n (2) years as a Purchasing Assistant may be substituted for the General and\r\n Special Experience.\r\n Successful completion of a Connecticut Careers Trainee program\r\n approved by the Department of Administrative Services may be substituted for\r\n the General Experience and Special Experience.��\r\n\r\n*Descriptions of these fiscal/administrative\r\nfunctions are attached\r\n

PREFERRED QUALIFICATIONS

\r\n\r\n Experience using CORE-CT for Agency 1 allocation, invoicing, accounts payable, commitment control, deposits, and general ledger.\r\n Experience with Microsoft Office 365, including Excel data analysis (formulas, VLOOKUPs, queries, flows, and pivot tables).\r\n Experience reconciling P-Cards.\r\n Experience with asset management and travel processing.\r\n\r\n\r\n

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER\r\nThe State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.\r\n

ACKNOWLEDGEMENT

As defined by Sec. 5-196\r\nof the Connecticut General Statutes, a job class is a position or group of\r\npositions that share general characteristics and are categorized under a single\r\ntitle for administrative purposes.� As\r\nsuch, a job class is not meant to be all-inclusive of every task and/or\r\nresponsibility.\r\n