Librarian (Records Management Librarian)

Introduction

\r\n\r\n\r\n\r\nThe State of Connecticut, Secretary of State (SOTS) is�seeking an experienced Librarian�to assist in day-to-day management of agency records, with a specific focus on electronic records management.� Under the direction of the Publications and Records Manager, the Records Management Librarian (Librarian) will play a significant role in implementing records management guidance and polices, as well as facilitating records practices across agency divisions.�\r\n\r\n\r\nWHAT WE CAN OFFER YOU -�View our State Employee Benefits Overview page!\r\n\r\n\r\n Comprehensive health and dental insurance, providing you with peace of mind and access to quality healthcare.\r\n Robust pension plan and supplemental retirement offerings to secure your financial future.\r\n Generous paid time office, including vacation days, sick leave, personal days, and 13 holidays per calendar year.\r\n We are an eligible Public Service Loan Forgiveness employer, which means you may be eligible to have qualifying student loans forgiven after 10 years of service.\r\n A culture that recognizes the importance of work/life balance and offers alternate work schedules and telecommuting options.\r\n Opportunities to invest in your professional growth and development with training programs, tuition reimbursement, and opportunities for advancement within the State of Connecticut.\r\n Connecticut is a strong community with a lot to offer in entertainment, food and shopping, recreation in our beautiful state parks and forests, diverse culture, and rich history. Learn more about all Connecticut has to offer.\r\n\r\n\r\nPOSITION HIGHLIGHTS\r\n\r\n\r\n Full-Time, 40 hours per week\r\n Monday through Friday\r\n Location: Hartford, CT\r\n Hybrid (office/telework) schedule may be available\r\n\r\n\r\nTHIS JOB IS FOR YOU IF\r\n\r\n\r\n You enjoy and/or have experience working with records, especially in a government or institutional setting.\r\n You thrive on assisting colleagues and others, particularly with information/records related questions and tasks.\r\n You have a solid foundation in records management, along with archival knowledge.\r\n You are detail oriented and have strong organizational skills.\r\n\r\n\r\nWHAT YOU CAN EXPECT -�As part of the Records Team, you'll...\r\n\r\n\r\n Guide and assist agency colleagues in the management of their respective division records, particularly electronic records, including organization and storage;\r\n Assist the Publications and Records manager (PRM) with the development, updating, and implementation of records management policies, guidance and procedures;\r\n Collaborate with PRM and other records staff to update and maintain agency records retention schedule;\r\n Work alongside PRM to set up and manage agency electronic records storage, and customize based on individual division needs;\r\n Learn and keep up to date with agency systems and databases in relation to the records maintained within;\r\n Monitor and stay current with the latest developments in records management and electronic records.\r\n\r\n\r\n\r\nABOUT US\r\nThrough the dedication of knowledgeable staff and advanced technology, the Office of the Secretary of the State works as a team to provide a wide range of services for the people and businesses of Connecticut. We are a repository of records for the State and provide important information and resources regarding business and commercial filings, elections, and authentication as prescribed by the constitution, and federal and state laws. We seek to bolster business development opportunities, and foster a more inclusive political process by educating, informing and engaging communities in youth and civic preparation.��\r\n\r\n\r\nThe Business Services Division (BSD) provides a variety of services to Connecticut residents and businesses, including filing and maintaining legally-required records showing the formation of and fundamental changes to corporations, limited liability companies, limited liability partnerships, limited partnerships, and other business entities.� BSD also operates the Uniform Commercial Code lien and trademark registries and commissions Connecticut notaries public.� BSD is a public resource, disseminating the information collected for use by the public, businesses, banks and other government agencies.\r\n

Selection Plan

Check out our Applicant Tips on How to Apply! Need more resources? Visit our Applicant Reference Library for additional support throughout the recruitment process.�\r\n\r\n\r\nBEFORE YOU APPLY\r\n\r\n\r\n Meet Minimum Qualifications: Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified.\r\n Educational Credits: List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.�\r\n Resume Policy: Per Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.�\r\n Preferred Shift/Location: Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.�\r\n Timely Submission: All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State.� Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing DAS.SHRM@ct.gov.\r\n Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.�\r\n Note: The only way to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.�\r\n\r\n\r\nAFTER YOU APPLY\r\n\r\n\r\n Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your Personal Status Board regularly. For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information.”\r\n Referral Questions: This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).� �\r\n Prepare For An Interview: Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this Interview Preparation Guide to make the best impression!�\r\n Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.��\r\n The immediate vacancy is listed above, but your application may be considered for future vacancies in this job class.\r\n Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at www.ct.gov/ethics.�\r\n\r\n\r\nCONNECT WITH US\r\n\r\n\r\n Due to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions.�\r\n If you have any questions about this recruitment, please contact Christine Martin at Christine.Martin@ct.gov.�\r\n Follow the State of Connecticut on LinkedIn to stay updated on our career opportunities and news.\r\n\r\n\r\n

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency or institution this class is accountable for independently performing a full range of professional library tasks and responsible for a library collection. \r\n

EXAMPLES OF DUTIES

\r\n\r\n Performs a full range of professional library duties including acquisition, classifying, reference and programming;�\r\n Responsible for daily operation of a library;�\r\n Evaluates and selects library material for acquisition and discard;�\r\n Plans and conducts workshops and special programs;�\r\n Writes grant proposals and solicits donations;�\r\n Assigns, trains and supervises staff;�\r\n Compiles statistics and writes reports;�\r\n Performs related duties as required.\r\n\r\n\r\n

KNOWLEDGE, SKILL AND ABILITY

\r\n Knowledge of\r\n \r\n modern principles and practices of library science including classification systems, reference sources and techniques, acquisition, cataloging and filing;�\r\n library administration principles and techniques of modern library science and library technology;�\r\n \r\n \r\n Considerable\r\n \r\n oral and written communication skills;�\r\n interpersonal skills;�\r\n \r\n \r\n Ability to�utilize computer software and library applications;\r\n Supervisory ability.\r\n\r\n

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Six (6) years of experience in library work including acquisition, cataloging, circulation, interlibrary loans and reference.

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

\r\n\r\n College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of four (4) years for a Bachelor's degree.\r\n A Master's degree in library science from an American Library Association (ALA) accredited program may be substituted for the General Experience.\r\n\r\n\r\n

PREFERRED QUALIFICATIONS

\r\n\r\n Master's Degree in Library and Information Science, or equivalent master's degree, from an ALA accredited program\r\n Experience with principles, standards, and guidelines of records management\r\n Experience providing records management services within a government, public agency, or institutional setting\r\n Experience with management and digital preservation of electronic records\r\n Experience developing and implementing policies, procedures and guidance\r\n\r\n\r\n

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial clients will be required to possess a high school diploma or General Educational Development (G.E.D.) certification by the time of permanent appointment.

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER\r\nThe State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.\r\n

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.� As such, a job class is not meant to be all-inclusive of every task and/or responsibility.\r\n