Payroll Officer 1 (Hybrid)

Introduction

\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\nAre you a current State of Connecticut employee looking to advance your career?� If so, read below and apply today!\r\n\r\n\r\nThe State of Connecticut Department of Administrative Services (DAS) invites current State of CT employees to apply for an exciting�Payroll Officer 1�opportunity within the DAS-SmART Payroll Unit in Hartford, CT.\r\n\r\n\r\n\r\nWHAT WE CAN OFFER YOU\r\n\r\n\r\nAs a state employee, you would continue to have access to the following:\r\n\r\n\r\n\r\n\r\n\r\n Visit our new State Employee Benefits Overview page!\r\n Professional growth and development opportunities.\r\n A healthy work/life balance to all employees.\r\n\r\nTHE TEAM\r\n\r\n\r\n\r\n\r\n\r\nThe DAS-SmART Payroll Unit provides payroll functions, including benefits for DAS and SmART agency employees.� SmART agencies include Agriculture, Consumer Protection, Housing, Economic and Community Development, Banking, Teachers' Retirement Board, PFMLA, Office of Governmental Accountability, CT State Library, Governor's Office, and Lt. Governor's Office.\r\n\r\nTHE ROLE\r\n\r\n\r\n\r\nThis position is responsible for delivering payroll support and supervisory oversight for DAS and SmART agencies, serving a workforce of roughly 2,400 employees.� The individual will process employee benefits, support bi‑weekly payroll cycles (including regular, overtime, and retroactive payments), and carry out a range of supervisory functions.\r\n\r\n\r\nDUTIES INCLUDE\r\n\r\n\r\n\r\n\r\n Benefit processing for DAS and SmART agencies;\r\n Auditing and/or processing payroll for DAS and SmART agencies;\r\n Supervising and training staff within DAS and SmART agencies;\r\n Creating and assisting with SOPs.\r\n\r\n\r\n\r\n\r\n\r\nPOSITION HIGHLIGHTS\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n Monday - Friday\r\n Full-time (40 hours per week)\r\n First shift (8:00 AM - 4:30 PM)\r\n Location: Hartford, CT\r\n Hybrid position (telework and in office)\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n\r\n

Selection Plan

In order to be considered for this job opening, you must be a current State of CT�employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.� You must�specify your qualifications on your application.\r\n\r\nFOR ASSISTANCE IN APPLYING:�\r\nCheck out our�Applicant Tips on How to Apply! Need more resources?� Visit our�Applicant Toolkit�for additional support throughout the recruitment process.�\r\nBEFORE YOU APPLY:�\r\n\r\n Meet Minimum Qualifications:�Ensure you meet the Minimum Qualifications listed on the job opening by the job closing date. You must specify your qualifications on your application. The minimum experience and training requirements listed must be met by the close date on the job opening, unless otherwise specified. �\r\n Educational Credits:�List your earned credits and degrees from accredited institutions accurately on your application. To receive educational credits towards qualification, the institution must be accredited. If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the contact listed below by the closing date listed on the job posting.�\r\n Resume Policy:�Per�Public Act 21-69, resumes are not accepted during the initial application process. As the recruitment process progresses, candidates may be required to submit additional documentation to support their qualification(s) for this position. This documentation may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the request and discretion of the hiring agency.�\r\n Preferred Shift/Location:�Select all location(s) and shift(s) you are willing to work on your application. Failure to do so may result in not being considered for vacancies in that specific location or shift.�\r\n Timely Submission:�All application materials must be received by the job posting deadline. You will be unable to make revisions once you officially submit your application to the State. �Late submissions are rarely accepted, with exceptions only for documented events that incapacitate individuals during the entire duration of the job posting. Request exceptions by emailing�DAS.SHRM@ct.gov (Opens in a New Window).�\r\n Salary Calculations: For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.�\r\n Note: The�only way�to apply to this posting is via the ‘Apply’ or ‘Apply Online’ buttons on the official State of Connecticut Online Employment Center job posting.\r\n\r\nAFTER YOU APPLY:�\r\n\r\n Some email providers may experience delays or issues delivering messages. To avoid missing important updates—such as referral questionnaires or interview scheduling links—please check your�Personal Status Board�regularly.\r\n For added convenience, you can also enable text (SMS) notifications. To do this, log in to your Personal Status Board and select “Update My Contact Information.”\r\n Referral Questions:�This posting may require completion of additional Referral Questions (RQs), which must be completed by the questionnaire’s expiration date. If requested, RQs can be accessed via an email sent to you after the job close date or by visiting your JobAps Personal Status Board (Certification Questionnaires section).� �\r\n Prepare For An Interview:�Interviews are limited to those whose experience and training are most aligned with the role. To prepare, review this helpful�Interview Preparation Guide�to make the best impression!�\r\n Stay connected! Log in daily to your JobAps Personal Status Board to track your status and check email (including spam/junk folders) for updates and tasks.��\r\n The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.��\r\n Note: This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules. Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State employees, available at�www.ct.gov/ethics.\r\n\r\nQUESTIONS? WE’RE HERE TO HELP:�\r\nDue to high volume, we are unable to confirm receipt or provide status updates directly. For recruitment updates, please check your Personal Status Board and review our Frequently Asked Questions. If you have additional questions about the recruitment process, reach out to Frank DeCusati at frank.decusati@ct.gov (Opens in a New Window).\r\nJoin the State of Connecticut and take your next career step with confidence!\r\n

PURPOSE OF JOB CLASS (NATURE OF WORK)

In a state agency, facility or institution this class is accountable for supervising a small payroll operation or assisting in supervising a moderate to large size payroll operation.\r\n

EXAMPLES OF DUTIES

\r\n\r\n Schedules, assigns, oversees and reviews work of staff;\r\n Provides staff training and assistance;\r\n Conducts performance evaluations;\r\n Determines priorities and plans unit work;\r\n Establishes and maintains unit procedures;\r\n Develops or makes recommendations on development of policies and standards;\r\n Acts as liaison with other operating units, agencies and outside officials regarding unit policies and procedures;\r\n Prepares reports and correspondence;\r\n Reviews accuracy of payroll including shift differential payments, annual increases, collective bargaining increases, retirement calculations, workers compensation benefits and revisions for attachments;\r\n Prepares or closely supervises more complex portions of a payroll such as retroactive payments or garnishments;\r\n Supervises reconciliation of payroll deductions and coding of payroll expenditures;\r\n Supervises maintenance of time records including issuing semi-annual leave balances;\r\n Supervises control and distribution of paychecks;\r\n Answers employees questions relating to payroll;\r\n May compile payroll expenditure data for budget preparation;\r\n May provide information and process paperwork regarding employee fringe benefits;\r\n Performs related duties as required.\r\n\r\n\r\n

KNOWLEDGE, SKILL AND ABILITY

\r\n Considerable knowledge of\r\n \r\n relevant agency policies and procedures;\r\n and ability to apply relevant state and federal laws, statutes and regulations;\r\n \r\n \r\n Knowledge of\r\n \r\n and ability to apply state payroll policies and procedures;\r\n uses of office machinery used in accounting work;\r\n governmental accounting as it applies to payroll;\r\n \r\n \r\n Considerable\r\n \r\n interpersonal skills;\r\n oral communication skills;\r\n skill in performing arithmetical computations;\r\n \r\n \r\n Supervisory ability.\r\n\r\n

MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE

Five (5) years of experience in complex clerical work in accounting or payroll.

MINIMUM QUALIFICATIONS - SPECIAL EXPERIENCE

Two (2) years of the General Experience must have had payroll preparation as the principal responsibility.\r\n\r\n\r\nNOTE: For state employees this experience is interpreted at the level of a payroll clerk.\r\n

MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED

College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.\r\n

PREFERRED QUALIFICATIONS

\r\n Experience processing payroll functions in Core-CT HRMS Module for the lifecycle of payroll\r\n Experience with employee benefits and benefits billing\r\n Experience overseeing and training assigned staff\r\n Experience communicating with internal and external stakeholders\r\n Experience with Leave Plans and Accruals\r\n\r\n

SPECIAL REQUIREMENTS

Persons having responsibility for supervising or observing the behavior of inmates or custodial individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.\r\n

Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER\r\nThe State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.\r\n

ACKNOWLEDGEMENT

As defined by Sec. 5-196 of the Connecticut General Statutes, a job class is a position or group of positions that share general characteristics and are categorized under a single title for administrative purposes.� As such, a job class is not meant to be all-inclusive of every task and/or responsibility.\r\n