Project Coordinator

The Project Coordinator is responsible for the administration, implementation and management of commercial heating, ventilation, and air conditioning (HVAC) equipment projects and to successfully deliver those projects to our customers. This will be achieved by working closely with our world-class project management team in order to learn our processes and ultimately deliver on our high standards for customer satisfaction and success.

Salary: $60,000-$80,000

This position is eligible for full benefits, including medical, dental, vision, paid time off, and retirement options.

• →Capable of managing mechanical projects ranging from $10,000 to $1,000,000
• →Establishes a professional relationship with the customer and interfaces constantly to maintain accurate status reports and project reviews
• →Responsible for the timely completion of assigned projects by managing schedules
• →Communicates with customers and their representatives; including building owners, mechanical contractors, other trades, subcontractors, and field support staff
• →Coordinates scope of project; budgets, performance and close-out with customers
• →Ensures compliance with internal equipment ordering processes
• →Responsible for entering equipment orders and issuing purchase orders to vendors
• →Compares estimated ship dates with contractors’ project schedules
• →Responsible for approving vendor invoices, issuing customer invoices and reconciling financials within assigned projects
• →Generates service work orders for equipment start-ups and service visits
• →Assists project management team with requested documentation from our customers (equipment manuals, spare parts and filter lists)
• →Ensures the project management team has copies of the general contractor’s payment and performance bonds on all public projects
• →Keeps internal project management templates and procedures up to date
• →Shadows Project Managers and participates in CMS provided training classes
• →Participates in vendor webinars and reports back to the project management team with new information, changes and updates
• →Visits jobsites with Sales Engineers to gain a better understanding of our equipment and industry
• →Opportunity for advancement into Project Management role

Associate’s Degree or a minimum of two (2) years of project management, HVAC or related experience, or an equivalent combination of education and experience. This position works in a typical office environment with occasional visits to jobsites.

The Project Coordinator must have exceptional written and verbal communications skills.  Candidate must demonstrate the ability and willingness to communicate in a clear, concise, and diplomatic manner.  Outstanding attention to detail, willingness to collaborate in a team setting, and excellent organizational skills are critical in a culture valuing honesty, integrity, dedication, resourcefulness, independence, and taking ownership.  Candidate must have ability to develop and maintain deep customer and stakeholder relationships based on trust.  Candidate must be passionate about helping our customers achieve success and must continually strive to improve their understanding of our customers in order to provide first-class customer service.