Legal Admin. Specialist I-III - Misdemeanor Trial Unit (Casual/Seasonal - 37.5 hrs)

Introduction

\r\n\r\n\r\nDelaware's Attorney General, the State's chief law enforcement officer, has a broad responsibility to combat crime, uphold civil rights, safeguard families, fight fraud, and protect consumers in the First State.\r\nIn meeting this mission, Attorney General Kathy Jennings is supported by teams of talented lawyers and staff in the Criminal, Civil, Family, Fraud and Consumer Protection, and Civil Rights and Public Trust Divisions. Each of the more than 500 staff who work in the Office of the Attorney General are dedicated to serving all Delawareans with integrity and passion.\r\nDeputy Attorneys General, with critical support from criminal special investigators, victim service specialists, paraprofessionals, and administrative staff, prosecute criminal cases, enforce consumer laws, provide counsel to state agencies, ensure the public's access to open government, protect the abused, and much more.\r\n

Summary Statement

The Criminal Division seeks a Legal Administrative Specialist to provide administrative support to Deputy Attorneys General prosecuting crimes in the Misdemeanor Trial Unit (Court of Common Pleas), in Sussex County.� In addition to general administrative support, duties are to include setting up files, running criminal record checks, typing various information, requesting reports, answering discovery, managing calendars, filing documents and preparing subpoena lists.� This position will also be part of the rotation schedule as back up coverage to the main Criminal Division Receptionist in the event of an absence.\r\n\r\n\r\nThe ideal candidate must be detail-oriented, well organized and possess strong computer skills and be proficient in Microsoft Word; must possess excellent spelling, grammar and proofreading skills; must be able to handle multiple tasks in a fast-paced work environment with the ability to pay attention to detail; must be able to interact professionally with members of the public, including victims, defendants and defense attorneys; must be able to answer telephones and take accurate messages.� Knowledge of DELJIS, LEISS and Enforcer is desired, but is not required.�\r\n\r\n\r\n\r\n\r\n***This is a Casual/Seasonal position, approved for up to 37.5 hours per week. It is non-pension eligible, does not include healthcare or other benefits, and is paid on an hourly basis for hours worked***\r\n

Essential Functions

Essential functions are fundamental, core functions common\r\nto all positions in the class series and are not intended to be an exhaustive\r\nlist of all job duties for any one position in the class.� Since class\r\nspecifications are descriptive and not restrictive, incumbents can complete job\r\nduties of similar kind not specifically listed here.\r\n\r\n\r\n\r\n\r\n Applies\r\n agency laws, rules, regulations, policies, and procedures in maintaining\r\n and processing agency information.\r\n Serves\r\n as a liaison with the public, clients, agency staff and others to exchange\r\n information and explain agency services, laws, rules, regulations,\r\n policies, and procedures.\r\n Assures\r\n effective coordination of operational functions for assigned\r\n unit/attorneys.\r\n Arranges\r\n for the delivery of legal paperwork.\r\n Types\r\n correspondence and legal paperwork.�\r\n Schedules,\r\n coordinates, and confirms court dates, appointments, interviews, intakes,\r\n and meetings.\r\n Establishes\r\n tracking and monitoring systems and conducts follow up to ensure timely\r\n resolution of matters.\r\n Maintains\r\n and controls data and/or filing systems to ensure effective, accurate and\r\n easily retrievable legal documentation.\r\n\r\n

Job Requirement Series

Job Requirements\r\nJOB REQUIREMENTS for Legal Administrative Specialist I\r\n\r\n\r\n\r\nApplicants must have education, training and/or experience\r\ndemonstrating competence in�each of the following areas:\r\n\r\n\r\n\r\n1.���������� Possession\r\nof an associate’s degree or higher.\r\n2.���������� Knowledge\r\nof legal terminology.\r\n\r\n\r\n\r\nOR\r\n1.���������� One year\r\nof experience in coordinating office activities such as planning/coordinating\r\nmeetings or conferences; tracking workflow and follow up; composing meeting\r\nnotes; directing clients/customers; explaining services to the public and\r\ncustomers/clients; establishing or maintaining filing/record systems.\r\n2.���������� One year\r\nof experience in document processing which includes reviewing and evaluating\r\nrecords for completeness and conformity with laws, rules, regulations,\r\nstandards, policies and procedures, resolve deficiencies, interpret\r\ninformation, and track and monitor activities.\r\n3.���������� One year\r\nof experience in using standard computer software programs for word processing,\r\nspreadsheets or databases.\r\n4.���������� Six months\r\nexperience in using an automated information system to enter, update, modify,\r\ndelete, retrieve/inquire and report on data.\r\n5.���������� Knowledge\r\nof legal terminology.��\r\n\r\n\r\n\r\n�\r\nJOB REQUIREMENTS for Legal Administrative Specialist II\r\nApplicants must have education, training and/or experience\r\ndemonstrating competence in�each of the following areas:\r\n�\r\n1.���������� Possession\r\nof a Bachelor’s degree or higher.\r\nOR\r\n1.���������� Three\r\nyears of experience in coordinating office activities such as\r\nplanning/coordinating meetings or conferences; tracking workflow and follow up;\r\ncomposing meeting notes; directing clients/customers; explaining services to\r\nthe public and customers/clients; establishing or maintaining filing/record\r\nsystems.\r\n2.���������� Three\r\nyears of experience in document processing which includes reviewing and\r\nevaluating records for completeness and conformity with laws, rules,\r\nregulations, standards, policies and procedures, resolve deficiencies,\r\ninterpret information, and track and monitor activities.\r\n3.���������� Three\r\nyears of experience in using standard computer software programs for word\r\nprocessing, spreadsheets or databases.\r\n4.���������� Three\r\nyears of experience in using an automated information system to enter, update,\r\nmodify, delete, retrieve/inquire and report on data.\r\n5.���������� Six\r\nmonths’ experience in legal terminology.\r\n6.���������� Six\r\nmonths’ experience in interpreting laws, rules, regulations, standards,\r\npolicies, and procedures.�\r\n\r\n\r\n\r\nJOB REQUIREMENTS for Legal Administrative Specialist III\r\nApplicants must have education, training and/or experience\r\ndemonstrating competence in�each of the following areas:\r\n�\r\n\r\n\r\n1.���������� Possession\r\nof a Bachelor’s degree or higher.\r\n2.���������� Two years\r\nof experience:\r\n•������������ Coordinating\r\noffice activities such as planning/coordinating meetings or conferences;\r\ntracking workflow and follow up; composing meeting notes; directing\r\nclients/customers; explaining services to the public and customers/clients;\r\nestablishing or maintaining filing/record systems.\r\n•������������ In\r\ndocument processing, which includes reviewing and evaluating records for\r\ncompleteness and conformity with laws, rules, regulations, standards, policies\r\nand procedures, resolve deficiencies, interpret information, and track and\r\nmonitor activities.\r\n•������������ Using\r\nstandard computer software programs for word processing, spreadsheets or\r\ndatabases.\r\n•������������ Using an\r\nautomated information system to enter, update, modify, delete, retrieve/inquire\r\nand report on data.\r\n•������������ Preparing\r\nlegal documents.\r\n•������������ Interpreting\r\nlaws, rules, regulations, standards, policies, and procedures.\r\nOR\r\n1.���������� Five years\r\nof employment with the Department of Justice in a similar capacity.\r\n\r\n\r\n\r\nOR\r\n\r\n\r\n\r\n\r\n\r\n1.���������� Six years\r\nof experience in coordinating office activities such as planning/coordinating\r\nmeetings or conferences; tracking workflow and follow up; composing meeting\r\nnotes; directing clients/customers; explaining services to the public and\r\ncustomers/clients; establishing or maintaining filing/record systems.\r\n2.���������� Six years\r\nof experience in document processing which includes reviewing and evaluating\r\nrecords for completeness and conformity with laws, rules, regulations,\r\nstandards, policies and procedures, resolve deficiencies, interpret\r\ninformation, and track and monitor activities.\r\n3.���������� Six years\r\nof experience in using standard computer software programs for word processing,\r\nspreadsheets or databases.\r\n4.���������� Six years\r\nof experience in using an automated information system to enter, update,\r\nmodify, delete, retrieve/inquire and report on data.\r\n5.���������� Four years\r\nof experience preparing legal documents.\r\n6.���������� Four years\r\nof experience interpreting laws, rules, regulations, standards, policies, and\r\nprocedures.\r\n�\r\n

Additional Posting Information

\r\n This posting may be closed on or before 6/18/2026 upon filling the vacant position(s).\r\n This is a Casual/Seasonal position, approved for up to 37.5 hours per week. It is non-pension eligible, does not include healthcare or other benefits, and is paid on an hourly basis for hours worked.��\r\n Please be sure to upload a recent copy of your resume, as you complete the application process�for this posting.\r\n\r\n

Conditions of Hire

\r\n Employment is contingent upon satisfactory background checks.\r\n Direct deposit of paychecks is required as a condition of hire.\r\n Applicants must be legally authorized to work in the United States.\r\n\r\n

Accommodations

\r\n\r\nAccommodations are available for applicants with disabilities in all phases of the application and employment process.� To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.\r\nThe State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.\r\n\r\n\r\n\r\n\r\n