Freelance Bid Coordinator – PMC / Data Centers

We are looking for an experienced Freelance Bid Coordinator to support the development and coordination of high-quality proposals for data center, mission-critical, and PMC consultancy projects.

The successful candidate will work closely with our technical, commercial, and leadership teams to manage bid submissions, coordinate inputs, and ensure proposals are compliant, compelling, well-structured, and delivered on time.

This is a part-time, project-based freelance role, requiring approximately 4 hours per day / 80 hours per month, working from our office in Heliopolis, Cairo.

• →Bid Coordination: Coordinate the end-to-end bid process across EOI, RFQ, RFP, prequalification, and tender submissions, ensuring deadlines and submission requirements are met.
• →Proposal Development: Prepare, edit, and compile professional technical and commercial proposals in line with client requirements and tender documentation.
• →Bid Planning: Develop bid schedules, submission checklists, responsibility matrices, and coordinate inputs from technical, commercial, and management teams.
• →Strategy & Positioning: Support the development of win themes, differentiators, key messages, and client-focused proposal content.
• →Compliance Management: Review tender requirements and ensure submissions are complete, compliant, consistent, and professionally presented.
• →Content Management: Maintain and improve proposal templates, company credentials, project sheets, CVs, case studies, and bid library materials.
• →Stakeholder Coordination: Follow up with internal teams, regional stakeholders, consultants, and external partners to obtain required information and documentation.
• →Commercial Coordination: Support the coordination of commercial submissions and ensure alignment between technical and financial proposals.
• →Proposal Formatting: Ensure documents are professionally formatted, visually consistent, and ready for final submission.

• 3–5 years of experience in bid coordination, proposal management, or tender management within a PMC, engineering consultancy, construction consultancy, or related professional services environment.
• Previous exposure to data center, mission-critical, engineering, construction, or large-scale consultancy projects is strongly preferred.
• Experience coordinating complex, multi-disciplinary technical proposals.
• Strong understanding of structured bid processes, including compliance matrices, win themes, storyboarding, reviews, and submission management.
• Experience supporting framework agreements, prequalification submissions, and large consultancy tenders is an advantage.
• Strong written and verbal communication skills in English.
• Ability to work independently, manage competing deadlines, and coordinate effectively with multiple stakeholders.

• Advanced proficiency in Microsoft Word, PowerPoint, and Excel.
• Strong document formatting and presentation skills.
• Familiarity with CRM, tender portals, and bid/proposal management tools is preferred.
• Experience with proposal design and document formatting tools is an advantage.
• Strong attention to detail, organization, and document control skills.

• Contract: Freelance / Project-Based
• Location: Heliopolis, Cairo
• Work Arrangement: On-site
• Commitment: Approximately 4 hours per day
• Monthly Allocation: Approximately 80 hours per month
• Duration: Based on project requirements

This opportunity would suit an experienced bid or proposal professional looking for a flexible freelance assignment and who is comfortable working independently while coordinating closely with engineering, commercial, and management teams in a fast-paced consultancy environment.