Invoice & Payment Coordinator

Supports the execution of invoice processing and purchase order (PO) creation within Lease Administration & Finance Operations for Real Estate, Facilities, and Physical Security across the Americas (LATAM & North America).
Ensures accurate, timely, and compliant handling of lease-related financial transactions and supports the maintenance of high-quality data in lease management systems (e.g., Visual Lease). Works within defined processes and contributes to operational efficiency, data accuracy, and compliance.

Acts as a reliable operational contributor and first point of contact for day-to-day lease administration and invoicing topics.

Invoice Processing & Validation (Execution Focus)

• Review and validate vendor invoices against lease agreements, PO data, and system records
• Support accurate coding and allocation of costs (cost centers, categories)
• Assist in preparing and coordinating timely monthly rent and utility payments and Critical date tracking

Purchase Order (PO) Support

• Create and maintain Purchase Orders (POs) in line with defined processes and guidelines
• Ensure invoices are correctly linked to POs where applicable
• Track PO status and support resolution of mismatches or issues

Data Maintenance & System Accuracy

• Maintain lease-related financial data in systems (e.g., Visual Lease, ERP) with high accuracy
• Identify and flag discrepancies between invoices, contracts, and system data
• Support data quality checks and corrections
• Support process standardization and automation initiatives as assigned

Team & Stakeholder Support

• Provide day-to-day support to the Operational Real Estate, Facilities, and Physical Security Teams team
• Respond to internal inquiries related to invoices, payments, and lease data
• Collaborate with Accounting, Procurement, and vendors to resolve operational issues

Compliance & Documentation

• Maintain accurate documentation for audit and compliance purposes

• Bachelor Degree in related field.
• Minimum of 2-4 years of relevant experience in invoicing & payment process.
• Knowledge in using ERP (Oracle or SAP)
• Microsoft Office
• Good business English and Spanish skills (Written and spoken), Brazilian Portugese or Canadian French would be a plus.

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