Property Manager

DivcoWest is seeking an experienced Property Manager who will work out of our property management office in Menlo Park, CA. The Menlo Park property is part of the Sand Hill Collection (SHC). SHC, together with the adjacent DivcoWest managed Commons property, represents about 55% of the office inventory along Sand Hill Road and is a cluster of world-class office space, activated open spaces, and on-site amenities in one vibrant community.

The position collaborates with the Senior Property Manager, Assistant Property Manager and Hospitality Tenant Coordinator to foster positive tenant relationships, oversee daily operations and property maintenance, manage financial reporting and budgeting, ensure compliance with legal regulations and internal policy.

The ideal candidate for this position is passionate about tenant relations and is comfortable in a high-touch, collaborative environment that includes interaction with people at various levels inside and outside the organization.

• →Supervises an Assistant Property Manager and Hospitality Tenant Coordinator in managing the daily operations of the property.
• →Manages an Emergency Response Plan.
• →Manages amenities such as conference room spaces and gyms.
• →Oversees building access (key management, access card system management, etc.).
• →Oversees management of the building work order system to include but not be limited to its interface with tenants and vendors.
• →Responsible for vendor contract management and day-to-day operations of the buildings. including security, janitorial, parking, and all aspects of maintenance and repairs.
• →Negotiates and oversees preparation of all vendor services contracts and competitively bids vendor services periodically.
• →Conducts regular property inspections and solicits bids for work, as necessary.
• →Oversees lease administration to ensure accurate records. Prepares lease abstracts for new tenant files, reviews monthly rent roll for accuracy.
• →Oversees and maintains a tenant relations program that is innovative and creates favorable landlord/tenant relations.
• →Monitors rent collection and oversees delinquencies.
• →Reviews and approves all invoices to ensure proper control of expenditures and implementation of annual budget.
• →Works with Lease Admin to review, correct where necessary, and approve operating expense estimates and reconciliations.
• →Reviews monthly financial statements to ensure accurate reporting. Reviews monthly operating reports. Reviews and approves budget variances and manages other financial issues associated with the property.
• →Creates annual operating budgets. Works with engineering to identify capital projects.
• →Manages construction of capital projects, tenant improvements and any other work required in the buildings.
• →Implements and oversees ESG initiatives at the property.
• →Completes various risk management-related tasks including but not limited to incident reporting and evaluating certificates of insurance for compliance.
• →Supports leasing program by facilitating tours and fostering positive relations with brokers.
• →Works with the leasing and marketing department to promote properties as needed.

• Four-year college degree preferred.
• 5-8 years of experience in Commercial Real Estate Property Management required.
• Familiar with Microsoft Office suite, MRI, Building Engines/Prism and Nexus or similar systems experience preferred.
• Knowledge of general accounting and building/property operations.
• Excellent leadership and customer service skills with the ability to maintain a positive attitude and work both independently and as part of a team.
• Ability to work effectively under pressure and prioritize and manage time and workload to meet property and client needs.
• A desire to work within a diverse, collaborative, and professional environment.

While performing the duties of this job, the employee is regularly required to communicate with others and exchange accurate information; operate a computer and other office productivity machinery; move about the workplace; remain in a stationary position for extended periods; and extend hands and arms in any direction.  Occasionally the employee is required to lift objects that weigh up to and potentially more than 50 lbs., safely maneuver active construction zones, climb up/down ladders, and walk up/down multiple flights of stairs.