Office Space Planner

United Kingdom·Londonmid

OtherPlanner

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Quick Summary

Key Responsibilities

Provide short-term and long-term space planning for the DRW London & Amsterdam offices Develop move plans with space assignments,

Requirements Summary

Previous experience (2+ years) working as a space planner: space planning, workplace strategy, moves & changes, or facilities planning for corporate environments.

Technical Tools

OtherPlanner

Responsibilities

~2 min read

→Provide short-term and long-term space planning for the DRW London & Amsterdam offices
→Develop move plans with space assignments, sequencing of group-level relocations and occupancy plans
→Coordinate complex move projects involving high occupant numbers achieving optimal density of space
→Conduct space and occupancy audits to maintain accurate reporting information of seating charts, employee locations, space designations, and usage of space
→Develop and maintain site-stacking plans
→Support Workplace Team and vendors with onsite floorplans needed for moves and occupancy planning.
→Collaborate with Workplace, ITS and Project Management teams on active projects.
→Weekly assign seats to new hires, transfer employees and visitors, update floorplans Support Talent on the onboarding process assigning desks as required,
→Review and validate weekly and monthly space and occupancy reporting
→Forecast data for space and occupancy planning
→Add or remove Hotel desks to the floorplan and liaise with ITS for any work related
→Maintain and administrate our desk booking system
→Deal with space requests for inter-office visitors or groups
→Oversee the work of vendors supporting desk space moves including booking of permits
→Coordinate across multiple teams to achieve results
→Communicate project details and changes to stakeholders
→Interact with key senior leaders, business partners, and vendor
→Prepare presentations for the leadership
→Raise tickets for desks moves and other IT related changes required
→Support and collaborate with other teams on the development or enhancement of our Space Planning tools
→Check on equipment stock for desks moves, such as monitors, cables and docking stations
→Raise permits for contractors and request quotes and POs

Requirements

~1 min read

Previous experience (2+ years) working as a space planner: space planning, workplace strategy, moves & changes, or facilities planning for corporate environments.
Strong communication and stakeholder management, change management, project coordination, problem solving, attention to detail, ability to balance aesthetics and operational requirements.
Strong technical skills including space management systems, Microsoft Excel, and other tools
Expertise concerning building codes, occupancy standards, ergonomics, workplace utilization metrics, and safety requirements
Ability to work nights or weekends as required by planned office moves or space planning events