Meetings and Events Project Co-ordinator

·         Set-up and administer event websites.  Including collation and inputting of delegate details

·         Manage the invitation and attendee management process including meeting registration, air travel, housing and ground transportation

·         Manage attendee communications and associated timelines

·         Ensure Project Manager is up to date with all aspects of delegate arrangements throughout the course of the programme

·         Produce signage, badges, on-site manuals and other documentation

·         Order currency, uniforms, mobile phones, laptops and other on-site equipment

·         On-site attendance at events

·         Help with the selection of venues and production of event proposals

·         To be mindful of environmental sustainability in all aspects of your role and incorporate this mindset in your approach

·         Setting-up and maintenance of client files from confirmation of event to completion and evaluation

·         Manage client communications and associated timelines

·         Foster the development of your client account by managing delegate relationships through operational delivery

·         Deliver financial aspects of events following company processes

·         Help with identification and documentation of cost avoidance / saving measures

·         Comply with company and client invoicing processes

·         Help with scope management

·         Help prepare budgets and final reconciliations within agreed timelines

·         Within a commutable driving distance (within 1 hour) of one of our UK offices

·         Either previous event management experience or a degree in event management

·         Client liaison skills

·         Team motivator and professional team member

·         A focus on accuracy, consistency and dedicated to customer service

·         Intermediate level Excel (can maintain complex spreadsheets) and Microsoft Office Suite

·         Strong organisation skills and attention to detail

·         The flexibility and desire to travel overseas

Emota is an award-winning global events agency that creates and delivers engaging, impactful experiences.

Part of Inizio Engage XD, we are an unusually shaped communications group that creates experiences that inspire lasting change.  We partner with clients to provide employee engagement, learning and training solutions, scientific engagement and capability building, all underpinned by applied behavioural science.  We engage internal and external audiences through the delivery of live and virtual experiences, film, digital, and immersive content.