Accounts Receivables Coordinator

The Accounts Receivable Coordinator is responsible for managing all incoming revenue streams, ensuring accurate and timely recording of receivables, donor contributions, grant billing, and customer payments. This role supports the Finance team by maintaining detailed records, preparing reconciliations, and ensuring compliance with internal controls, nonprofit accounting standards, and organizational policies. Provide excellent customer service to partner agencies and internal teams regarding payment inquiries.

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  Record daily deposits, donations, customer payments, and program-related revenues.

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  Reconcile and maintain accurate and up-to-date accounts receivable by sub-ledgers.

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  Process recurring payments, ACH receipts, and credit card transactions.

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  Prepare and issue invoices to partner agencies, customers, and grant funders. Track invoices, ensuring timely follow-up on outstanding balances.

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  Maintain accurate donor and funding records in alignment with compliance standards.

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  Reconcile with Philanthropy team to ensure accurate recording of restricted funding.

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  Process and reconcile accounts receivables transactions, including donations, grants, and service payments.

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  Track outstanding balances and monitor payment terms.

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  Reconcile revenue accounts with the general ledger monthly.

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  Assist with month-end close and revenue recognition tasks.

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  Prepare and analyze aging reports and cash receipt summaries.

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  Partner with Development to reconcile donor gifts between CRM and accounting system.

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  Ensure proper documentation and audit trails for all receivable transactions.

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  Provide support documentation for cash reporting.

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  Assist with requested documentation with external auditors to support internal/external financial statement audits.

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  Assist in system implementations and accounting integrations related to finance.

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  Performs other related duties as assigned.