Executive Assistant

At Fireworks, we’re building the future of generative AI infrastructure. Our platform delivers the highest-quality models with the fastest and most scalable inference in the industry. We’ve been independently benchmarked as the leader in LLM inference speed and are driving cutting-edge innovation through projects like our own function calling and multimodal models. Fireworks is a Series C company valued at $4 billion and backed by top investors including Benchmark, Sequoia, Lightspeed, Index, and Evantic. We’re an ambitious, collaborative team of builders, founded by veterans of Meta PyTorch and Google Vertex AI.

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant (EA) to our senior leadership team. The ideal candidate will be a master at multitasking, communication, and discretion, with the ability to anticipate their executives' needs and work autonomously in a fast-paced environment. This role requires strong communication, problem-solving, and multitasking skills and a willingness to go above-and-beyond to support your executives. 

Main Responsibilities

• Calendar & Schedule Management: Coordinate and manage multiple executive's complex schedules, strategically prioritize meetings and protect time to ensure alignment with business objectives
• Communication & Correspondence: Handle and prioritize emails, communicate updates, decisions, and action items. Follow up to ensure tasks are completed.
• Meeting Support: Prepare agendas and follow up on action items as needed. Coordinate logistics for internal and external meetings.
• Travel Coordination: Organize domestic and international travel, including flights, accommodations, transportation, itineraries and expense reporting.
• Confidential Support: Manage sensitive and confidential information with the utmost discretion and integrity.
• Project Management: Assist with strategic projects, internal initiatives, and research tasks as directed.
• Liaison Role: Serve as the primary point of contact between the executives and internal/external stakeholders.

Preferred Attributes:

• Experience working in a dynamic, fast-paced industry, such as in finance / technology / AI / startup 
• Clear and upfront communicator who can comfortably operate with ambiguity 
• Ability to manage multiple workstreams, detail-oriented without missing important scheduling or travel details, and prioritize effectively in fast-paced, high-pressure environments
• Strong written and verbal communication skills. Professional communicator. 
• Strong interpersonal relationships

• Solve Hard Problems: Tackle challenges at the forefront of AI infrastructure, from low-latency inference to scalable model serving.
• Build What’s Next: Work with bleeding-edge technology that impacts how businesses and developers harness AI globally.
• Ownership & Impact: Join a fast-growing, passionate team where your work directly shapes the future of AI—no bureaucracy, just results.
• Learn from the Best: Collaborate with world-class engineers and AI researchers who thrive on curiosity and innovation.

Fireworks AI is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all innovators.