Workplace Coordinator

We are looking for a Workplace Coordinator, that will support Facilities Team in Five9’s Porto office. This is a full-time position and will report to the Facilities Manager in Porto.

This position is 100% Office based.

If you are looking for a role that has both a project focused environment and still interacts with employees, this role is for you!

• Meet and welcoming all visitors.
• Print and issue security badges to all visitors, contractors, new hires, and current employees.
• Coordinating courier services and package deliveries (domestic and international).
• Familiarity with office equipment, furniture, and card access systems.
• Update SharePoint for Facilities and post information for public consumption on facilities policies, procedures, and frequently asked questions.
• Work closely with external department members, to execute projects and to ensure all requests are taken care of in a timely manner.
• Provide excellent customer service, be well-organised, prompt and use sound judgment.
• Assisting with any special accommodation requests and workspace set up.
• Support employees snack program.
• Coordinating caterer access for meeting or events. Set up and clean-up as needed.
• Assist with setting up and taking down for daily/weekly/last minute meetings, corporate events or Employee Events.
• Stocking and maintaining all supplies.
• Monitor internal Slack and email communications.
• Filing and processing all the correct paperwork for billing.
• Assist with daily office operations, including filing, scanning and archiving documents and contracts data entry, and answer and forward calls.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Between 1 to 2 years of hands-on experience in facilities or front office.
• Strong English communication skills, both written and verbal.
• Bachelor’s degree in business or hospitality or applicable work experience.
• 1+ years of experience managing an active front desk for a mid-size company preferred.
• Experience working with all levels of employees, including upper management.
• Excellent communication, organisation, and problem-solving skills.
• Must be organised, structured, methodical, and attentive to detail and possess a high degree of follow-through.
• Proven ability to establish priorities among multiple tasks and work collaboratively with team members to achieve common goals.
• Positive attitude and a willingness to learn.
• Must be customer service and quality driven.
• Must demonstrate proficiency in working collaboratively and cross-functionally within the organisation to execute tasks under tight deadlines, demonstrating sound “relationship management” skills both within and external to the organisation.