Upper School Principal Assistant

Principal’s Assistant Responsibilities and Job Description

Job Title: Principal’s Assistant (Upper School) 

Supervisor: Upper School Principal 

Job Summary 

Under the supervision of the Principal, the Principal’s Assistant provides support to the school principal in a wide range of office and school  operations; coordinates and organizes office activities and coordinates flow of communications and  information for the Principal; provides support by planning, organizing, supervising and participating in the school office administrative operation; maintains confidentiality of sensitive and personal information;  prepares and maintains a variety of records and reports related to assigned activities.

Essential Duties 

• Works with the school principal to establish a safe and secure learning environment for students and staff.  Assists in the development of plans for emergency situations in collaboration with other administrators, staff and public safety agencies. 
• Assists the school principal in providing support for students and their families. 
• Monitors halls, school grounds, and student movement to ensure a safe and orderly environment at the assigned  school. 
• Attends and supervises after-school, evening, and weekend school sponsored events and activities as  assigned. 
• Articulates and supports school safety initiatives to the faculty and school community. 
• Seeks ways to develop and sustain a climate of mutual respect between and among the students and adults who participate in the school. 
• Models non discriminatory practices in all activities. 
  

Job Description:

• Performs diverse office-related responsibilities within areas and limits of authority as  delegated by the school Principal; coordinates and organizes office activities and coordinates flow of  communications and information for the Principal. 
• Handles routine issues and emergencies concerning employees and students, makes decisions  independently or collaboratively and recommends action as appropriate. 
• Compiles information and prepares and maintains a variety of records and reports related to  assigned activities.  
• Inputs a variety of information into an assigned system; assures accuracy of input and output data. 
• Maintains confidentiality of various aspects of school operation including sensitive and personal  information. 
• Performs a wide variety of secretarial work, including typing and word processing, proofreading, filing, recording information and processing and distribution of correspondence. 
• Updates absence and timesheet information for assigned personnel. 
• Serves as an information resource person and liaison between schools, departments, the business office and other locations; disseminates accurate and timely information and direction  to students, parents, staff and visitors. 
• Assists with registration duties, as needed. 
• Communicates with personnel and various outside agencies to exchange information, request and  provide materials, coordinate activities and resolve issues or concerns.  
• Receives and greets visitors and provides information to parents and the public, as needed; screens correspondence and telephone calls for administrator and staff. 
• Establishes, maintains and assures proper use of confidential files including student, personnel.  
• Composes correspondence independently or with general instruction on a wide range of subjects  requiring knowledge of procedures and policies of the school, business office or assigned area; types and  composes a variety of materials from verbal or written instruction. 
• Attends and participates in assigned meetings and training; prepares minutes from notes as  required. 
• Updates and maintains multiple calendars as assigned; organizes appointments and meetings and  makes arrangements for school visitations and facility use.  
• Assists with planning school events and field trips as needed; arranges travel for assigned personnel  as required. 
• Answers questions and resolves situations involving students, parents, public, location staff and  business office personnel through knowledge of school policies and general GIA rules and regulations.
• Operates a variety of office equipment including a copier, fax machine, computer, assigned software, etc 

(These are intended only as illustrations of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.) 

Other Duties

1. Stays informed of developments and research pertaining to safe and orderly schools. 

2. Performs any other related duties as assigned by the Principal or other appropriate administrator. 

Qualifications and requirements:

• Diploma in administration or management

Knowledge of:

• Organizational operations, policies and objectives.  
• Modern office practices, procedures and equipment. 
• Operation of a computer and assigned software. 
• Telephone techniques and etiquette. 
• Principles of providing training and work direction. 
• Basic first aid techniques (optional). 
• Interpersonal skills using tact, patience and courtesy. 
• Oral and written communication skills. 
• Basic math. 

Ability to: 

• Perform a variety of clerical and secretarial duties to relieve the Principal of administrative and  clerical detail.  
• Learn school organization, operations, policies and objectives. 
• Assure smooth and efficient office operations. 
• Maintain a variety of records, logs and files. 
• Understand and carry out oral and written instructions. 
• Compose correspondence and written materials independently or from oral instructions.
• Establish and maintain cooperative and effective working relationships with others.
• Serve as liaison between administrators, faculty, staff, students, parents and the public. 
• Meet schedules and timelines.  
• Complete work with many interruptions. 
• Work independently with little direction. 
• Work confidentially with discretion.