Sr. Privacy Program Specialist

• Own the day-to-day operation of HighLevel's privacy program, ensuring compliance processes run smoothly and efficiently
• Manage and optimize our consent management platform, ensuring it accurately reflects HighLevel's data practices and regulatory requirements
• Build and maintain privacy program documentation, including records of processing activities, data inventories, and compliance evidence
• Monitor for new privacy regulations and assess their impact on HighLevel, working with legal counsel to determine necessary changes
• Track regulatory deadlines, certification renewals, and compliance milestones

• Own the end-to-end data subject rights request (DSR) process, from intake through fulfillment and response
• Build and refine DSR workflows to improve response times, reduce manual effort, and ensure consistent handling
• Coordinate with engineering and product teams to fulfill complex requests requiring technical data retrieval
• Maintain DSR metrics and reporting to demonstrate compliance and identify process improvements

• Own the operational workflow for Data Protection Impact Assessments (DPIAs) and Privacy Impact Assessments (PIAs), creating and managing the end-to-end process from intake through completion. 
• Develop and maintain assessment templates, intake processes, and taking systems that enable assessments to scale without bottlenecks. 
• Work with product and engineering teams to gather necessary information and document privacy considerations
• Track assessment findings and ensure remediation items are addressed

• Coordinate DPA reviews with commercial counsel, managing the intake, tracking, and completion of data processing agreements
• Maintain DPA templates and clause libraries, flagging deviations for legal review
• Support vendor privacy assessments, ensuring third parties meet HighLevel's data protection requirements
• Track DPA obligations and renewal dates

• Own the operational process for managing tracking technologies, pixels, and cookies deployed across HighLevel properties, building workflows that give the legal team visibility without creating bottlenecks for marketing
• Work with the marketing team to establish a process for identifying and flagging new tracking technologies as they’re added to the consent management platform 
• Ensure tracking implementations align with consent requirements and privacy disclosures
• Coordinate cookie banner updates and consent preference changes with relevant teams
• Monitor for unauthorized tracking deployments and coordinate remediation
• Continuously improve tracking compliance processes, identifying opportunities for automation and clear handoffs between teams 

• Bachelor's degree
• 5 years of experience in privacy program operations, with hands-on responsibility for DSRs, privacy assessments, or DPA management
• Experience with consent management platforms (OneTrust, TrustArc, Transcend, or similar)
• Understanding of GDPR, CCPA/CPRA, and other major privacy regulations, sufficient to operationalize legal requirements
• Familiarity with tracking technologies, cookies, and tag management from a compliance perspective
• Strong project management skills and attention to detail with the ability to manage multiple concurrent workstreams
• Hands-on experience using AI tools to build automations or streamline compliance workflows and scale operations
• Strong written communication skills for documentation, reporting, and cross-functional coordination

• CIPP/US, CIPP/E, or CIPM certification
• Experience at a SaaS, marketing technology, or B2B platform company
• Familiarity with HIPAA privacy requirements
• Experience building or improving privacy program automation
• Exposure to privacy engineering concepts or technical privacy implementations
• Experience at a public company or company preparing for IPO

• Process optimizer. You see a manual workflow and immediately start thinking about how to automate it. You measure success by how much time you've saved, not by how many tasks you've completed.
• Reliable operator. DSRs have deadlines. Assessments have to get done before launch. You deliver consistently, on time, without needing to be chased. People trust that if it's on your plate, it's handled.
• Regulatory translator. You can read a new privacy law and figure out what it means operationally. You understand compliance well enough to build the first draft of the response plan.
• Detail-oriented without losing the forest. You catch the errors in a data inventory, but you also know which errors matter and which ones don't. You prioritize based on risk, not just completeness.
• Cross-functional navigator. You'll work with marketing, engineering, product, and commercial legal constantly. You build relationships quickly, communicate clearly, and get what you need without creating friction.
• Self-sufficient. You don't need hand-holding. When you encounter something new, you research it, figure out the answer, and move forward. You escalate to legal when you should, but you handle everything you can on your own.
• Curious about privacy. You stay current on privacy developments because you're genuinely interested, not just because it's your job. You bring new ideas for improving the program.
• AI Fluent. You don't just know about AI tools, you actively experiment with them and find ways to incorporate them into your daily work. When faced with a repetitive task, your first instinct is to see if AI can handle it or make it faster. You embrace new AI capabilities rather than being skeptical, and you're always looking for the next tool that could streamline privacy operations

• DSRs are fulfilled within regulatory deadlines with consistent, documented processes
• DPIAs and PIAs are completed before product launches, with findings addressed and tracked
• DPA review coordination is efficient, with commercial counsel receiving well-organized intake and timely follow-up
• Consent management platform accurately reflects HighLevel's data practices and is updated promptly when practices change
• Marketing team has clear visibility into tracking compliance requirements, with unauthorized deployments identified and remediated quickly
• Privacy program processes become measurably more efficient over time, with reduced manual effort and faster turnaround
• New privacy regulations are assessed promptly, with clear operational plans developed before deadlines
• Privacy documentation and records are audit-ready at all times

This role is ideal for a privacy professional who gets satisfaction from running efficient compliance operations and wants to own a program rather than just execute tasks.