Facilities Management Coordinator

Goodwin Living is proud to be recognized as a Top Workplace in the greater Washington, D.C. region by The Washington Post every year since 2019 — and now nationally by USA Today. Since 2022, we’ve also been annually recognized as one of the top 100 employers for interns by the Top Virginia Employers for Intern Awards. These honors are based entirely on feedback from our team members, gathered through an annual third-party survey. Here’s what they say makes us stand out:

• Embracing Diversity: Our strength is in our diverse team from over 65 countries, fostering an inclusive and vibrant culture that values every voice. 
• Growth and Opportunities: We bolster personal and professional development, offering myriad opportunities, from on-the-job training to mentorship programs and financial support, to help you reach your full potential. 
• Valuing Our Team Members: By prioritizing team member satisfaction, we create a fulfilling work environment with competitive benefits, work-life balance, and recognition programs, ensuring our team feels appreciated and valued. 

The Facilities Management Coordinator provides administrative and operational support for maintenance and facilities functions at Goodwin House Bailey’s Crossroads. This role coordinates work orders, preventive maintenance activities, vendor services, inventory management, and regulatory documentation to ensure safe, efficient, and compliant facility operations. The Coordinator serves as a key liaison between residents, staff, contractors, and Facilities Management leadership while supporting multiple departments, including Maintenance, Environmental Services, Life Safety, Grounds, and Corporate Laundry, with a strong focus on customer service, organization, and operational excellence.

The schedule is M-F 9-5 or 8-4

The pay is $25/hr-$27/hr

• Coordinate and manage maintenance work orders from initiation through completion.
• Schedule, assign, track, and follow up on maintenance requests and preventive maintenance activities.
• Support planning and coordination of daily maintenance operations at Goodwin House Bailey's Crossroads (GHBC).
• Ordering maintenance supplies, tools, equipment, and materials.
• Maintain inventory records and monitor stock levels to support uninterrupted operations.
• Support the scheduling of vendors, contractors, inspections, and service providers.
• Track project schedules, documentation, invoices, and contractor deliverables.
• Maintain electronic life safety documentation, including inspection reports, testing records, permits, certifications, and compliance records.
• Support regulatory surveys, audits, and accreditation activities through document management and record retention.
• Generate reports, spreadsheets, presentations, and operational metrics for Facilities Management leadership.
• Support emergency preparedness efforts and assist during facility-related incidents as needed.
• Support multiple Facilities Management departments, including: Maintenance, Environmental Services (ES), Life Safety, Grounds, Corporate Laundry, Additional Facilities Management functions as assigned

• Minimum of 2 years of experience in a similar role
• Strong organizational and project coordination skills.
• Experience with work order management systems is preferred such as WorxHub.
• Proficiency in Microsoft Office Suite, including Outlook, Excel, Word, and Teams.
• Ability to manage multiple priorities and deadlines simultaneously while maintaining attention to detail.
• Strong verbal and written communication skills.
• Ability to work independently while collaborating effectively with multiple departments.
• Commitment to customer service and continuous improvement.
• Experience in working with older adults is preferred.

At Goodwin Living, we can all find work with purpose! As a nonprofit senior living and healthcare organization based in Alexandria, Virginia, we are driven by our mission: to support, honor and uplift the lives of older adults and those who care for them. Our commitment to our team members is written directly into that statement. We create an enriching and supportive work environment that has inspired our team members to vote us into the Washington Post Top Workplace rankings since 2019, and they made us #1 in 2023!