Loan Officer Assistant (LOA) - Irvine

If that sounds like you, keep reading.

Griffin Funding is a full-service mortgage lender licensed across the U.S. and committed to making homeownership more accessible. We're a VA Approved Lender and FHA Non-Supervised Lender with a reputation for speed, service, and doing right by our borrowers. We're a team of people who take their work seriously, support each other, and believe that how you treat a borrower at every step of the process matters.

This is a hybrid LOA/LO support role — not a purely administrative position, and not a full originator role. You'll be working directly alongside a high-producing Loan Officer, focused on the front end of the business: bringing in new clients, managing early-stage relationships, and keeping the pipeline full and moving. Once a file goes into processing, it transitions to a Mortgage Loan Partner who owns that client relationship through close. Your focus stays on new business acquisition — which means you're always working the front of the funnel, not getting buried in back-end file management.

This role is based in our Irvine office.

Morning

• Review the active pipeline and flag any pre-submission files that need attention

• Reach out to borrowers and realtors with status updates and next steps

• Collect outstanding documentation and keep pre-approval files moving toward submission

• Assist with scheduling consultations and managing follow-ups for the LO

Afternoon

• Support front-end sales activity — outreach, follow-ups, and lead nurturing

• Coordinate handoffs to the Mortgage Loan Partner once files are ready for processing

• Maintain CRM notes and pipeline accuracy so the LO always has a clear view of what's in the funnel

• Assist with loan structuring and pre-approval preparation in coordination with the LO

• Close out the day with pipeline current, open items documented, and tomorrow's priorities clear

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  Drive new business activity alongside the LO — lead intake, consultations, follow-ups, and pipeline development

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  Manage pre-approval files from intake through submission, keeping documentation complete and compliant

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  Coordinate smooth handoffs to the Mortgage Loan Partner once files move into processing

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  Serve as a key point of contact for borrowers and realtors during the pre-submission stage

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  Maintain pipeline accuracy in the CRM — notes updated, statuses current, tasks completed

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  Assist with loan structuring and submissions in coordination with the LO

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  Support scheduling and relationship management so the LO can focus on high-value conversations

We're looking for someone who:

• NMLS license preferred but not required — unlicensed candidates with strong mortgage experience will be considered

• 6–18 months of experience in mortgage — LOA, LO, or a combination

• Familiarity with lead intake, client pipeline management, and loan structuring

• Experience with CRM systems and pipeline tracking tools

• Strong communication skills — written and verbal

• Based in Irvine (this is an in-office role)