Project Aide

The Project Aide will provide project assistance and administrative and operational support to the Western Regional Office – Geneva District Office’s administrative program. The incumbent will support Environmental Health staff in preparing for field inspections and will review, compile, process, and maintain documentation; update and track data systems; and respond to internal and external inquiries.

Duties include, but are not limited to:

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  Compile, prepare and distribute documents and correspondence

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  Process and update tracking databases to help ensure accuracy and completeness

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  Maintain and organize electronic and paper filing systems in accordance with record retention policies and programmatic needs

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  Route and respond to inquiries via shared inboxes, phone, and in-person interactions

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  Set up and coordinate meetings, including scheduling and logistics

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  Verify and track incoming and outgoing documents and materials

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  Maintain office workflows by monitoring communications, supplies, and equipment needs

This position provides an opportunity to contribute to and support efficient and effective office operations within a collaborative work environment.

Associate's degree in a related field or higher degree in a related field; OR two years of general office, secretarial, administrative experience and/or project assistant experience.

• Experience with file and data management

• Proficiency with Microsoft Office applications, including Word, Excel, and Outlook to create reports, track data, and schedule meetings

• Experience organizing and prioritizing tasks

• Experience preparing reports, emails and/or presentations that demonstrate effective written and verbal communication skills

• Experience handling confidential information

• Customer service experience

Grant funded position. Compliance with funding requirements such as time and effort reporting, grant deliverables, and contract deliverables, is required.

Valid and unrestricted authorization to work in the U.S. is required. Visa sponsorship is not available for this position.

The selected candidate must reside within a reasonable commuting distance of the official work location specified in the job posting and must also be located in or willing to relocate to one of the following states: New York, New Jersey, Connecticut, Vermont, or Massachusetts, prior to hire.

This position is fully onsite and does not allow telecommuting.

Join us in our mission to make a difference in public health and advance scientific research! At Health Research, Inc. (HRI), your work will contribute to meaningful change and innovation in the communities we serve! At HRI, we are on a mission to transform the health and well-being of the people of New York State through innovative partnerships and cutting-edge public health initiatives. As a dynamic non-profit organization, HRI plays a crucial role in advancing the strategic goals of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related entities.

At HRI, the nature of hybrid and onsite work varies by position. Some roles require full onsite presence, while others allow a hybrid schedule. Managers determine the specific telecommuting expectations for each role based on operational needs and job responsibilities. If designated as hybrid, you will divide your time between working remotely and reporting onsite. Regardless of telecommuting status, all HRI employees must live within a reasonable commuting distance of their official work location and must reside in one of the following states: New York, New Jersey, Connecticut, Massachusetts, or Vermont.