Chief of Staff at Harvard Hillel

• →Working closely with the executive director, Board Chair, and Committees, plan and coordinate virtual and in-person Board and Committee meetings. Serve as the liaison with the Board of directors as needed.
  • →Support development of calendars, invites, agendas, material document coordination and production; record Board meeting minutes and manage post-meeting follow up.
  • →Support Committee development, structures, and governance principles and processes using the organization’s Bylaws to support and drive governance timelines and support decision-making.
  • →Ensure strong compliance, documentation, and institutional records.

• Lead annual planning and cross-departmental coordination processes.
• Establish dashboards and ways of learning to engage colleagues around annual and project planning, implementation, and tracking.
  • Develop systems, tools, and schedules to operationalize and track annual work plans, and quarterly and monthly activities against annual plans.
  • Facilitate team progress reviews with department heads and wider teams.
  • Ensure organizational priorities remain visible and actionable.
  • Lead and directly manage internal communications related to institutional planning and coordination, working closely with colleagues across the institution to ensure alignment between the Board, leadership, and staff.
  • Serve as a trusted colleague and coach across the institution around execution and accountability.

• Oversee financial and administrative functions of the executive director’s office.
• Manage workflows, priorities, and communications on behalf of the executive director.
  • Manage discretionary budgets, fiscal sponsorship operations, and executive office expenditures.
  • Prepare briefings, reports, and presentations for internal and external engagements of the executive director. Support positioning and materials for executive director’s public-facing activities.
  • Ensure timely follow-through of executive director’s commitments. Build and maintain systems and tools for information flow and decision-tracking.
  • Partner with colleagues across the organization to build and manage budget process, forecasting, and reporting in relation to the executive office budgets, ensuring responsible stewardship of the organization’s resources.
  • Directly manage cross-functional initiatives and special projects.
  • Work closely with director of operations and colleagues to design, write, and coordinate business processes for finance and compliance obligations implemented through the executive office.

• Serve as an active participant in the executive director’s community and student-facing work. Directly coordinate and participate in internal and external engagements of Harvard Hillel’s communities, as agreed with the executive director.
• Work closely with the director of development and executive director on Board-related fundraising strategies.
• Support planning and presence around High Holidays and key moments in the Jewish calendar.
• Work closely with the director of development and executive director to support donor stewardship and engagement related to the Board of directors.
• Lead planning and coordination of Board-related special events, in close partnership with the director of development and central services coordinator. Directly manage appropriate follow up correspondence and gift acknowledgements.

• Work closely with colleagues on HR-related initiatives. Lead initiatives as appropriate, and serve as a guide and contributor as appropriate, to best support the organization’s goals to design and manage human resources policies and practices as they evolve.
  • Lead and contribute into initiatives that establish a structured set of onboarding activities for new hires. Coordinate with colleagues to actively welcome new colleagues into the organization in a way that reflects the executive director’s values and the positive team environment being threaded through the Harvard Hillel community experience.
  • Serve as an advisor as needed with hiring managers to design job descriptions, job needs assessments and hiring practices through the organization. Serve as a trusted colleague and guide on staff hiring, introducing prospective candidates into hiring pipelines where possible.
  • Work closely with the director of operations to maintain and record HR / personnel records and materials.
  • Work closely between the director of operations to establish and coordinate state or federal mandatory staff trainings, and broader professional development opportunities.
• Work closely with the central services coordinator to promote and manage staff events and events, such as birthdays and other special occasion events.

Other projects and activities agreed with the executive director.

• No less than 6 years of progressive experience in nonprofit or mission-driven leadership roles.
• Commitment to the organization’s mission and respectful of Jewish values.
• Demonstrated success in strategic planning and execution, operational systems and tracking, and Board governance. People-center systems thinker, with strong success operationalizing strategies into trackable, measurable action plans.
• Strong financial, project management, and institutional administration skills.
• Exceptional written, verbal, and interpersonal skills. A keen eye for detail and accuracy.
• Highly effective manager of people, projects, and budgets.
• Adaptable, sound judgment, diplomatic, and respectful of holding sensitive information.
• Ability to successfully balance high emotional intelligence with result-driven project management and serving as an empathetic culture carrier who models collaborative leadership and teamwork.
• A connector, of ideas, people, projects, and outcomes.
• Both strategy and implementation, success in this role is being both a hub of information and a project management expert.
• Open and willing to engage in conversations about religion, and to learn about Judaism and Israel in a way that inspires stakeholders to invest in our work.
• Highly collaborative problem-solver with curiosity to engage across teams both inside and outside of Hillel to successfully manage competing priorities.
• A self-starter, adept at project management tools and practices, time-management and effective communications both verbally and in writing.
• Highly comfort working effectively both independently and in teams to meet goals and deadlines.
• Skilled at creative, data driven presentations.

• 6+ years of experience in similar nonprofit, community engagement role.
• High comfort in Microsoft Office tools, project management tools, PowerPoint and Canva.
• Bachelor’s Degree or equivalent.

In 1923, Rabbi Benjamin Frankel started Hillel with humble means, a noble mission and a breathtaking vision: to convey Jewish civilization to a new generation. Today, Hillel International continues to enrich the lives of Jewish students and is the largest Jewish campus organization in the world at nearly 1,000 colleges and universities across North America and around the world. As Hillel evolves as an organization, the mission remains steadfast: to create lasting connections with every Jewish student that foster an enduring commitment to Jewish life, learning, and Israel and train them to become the next Jewish leaders.

Hillel is an equal opportunity employer. We are committed to creating an accepting and inclusive environment for all.