Project Administrator

The Hiller Companies, LLC has an immediate opening for Project Administrator.  If you are a dedicated professional with a passion for fire protection and safety, we invite you to apply today.

The Hiller Companies is a leading provider of fire protection and safety solutions, dedicated to safeguarding lives and property all around the world.  Headquartered in Mobile, Alabama, Hiller extends its reach globally as well as in domestic markets with offices across the United States.  With over 100 years in the industry, our mission is to ensure the highest standard of safety and innovation in comprehensive fire protection services, including installation, inspection, maintenance and repair of critical fire and life safety equipment.  Our team remains laser-focused on one goal - making the world a safer place.

• →Answer incoming phone calls.  

• →Book awarded work assignments in the accounting and timekeeping systems. 

• →Assist branch leaders in all administrative functions and processes including change orders, close-out documents and schedule confirmation.
• →Coordinate project insurance by assessing insurance requirements and requesting certificates of insurance. 

• →Organize and implement formulated policies and procedures. 

• →Provide billing support to the accounting team. 

• →Assist with the daily responsibilities of the administrative department.  

• →Provide administrative support to the Branch Manager and Operations Manager. 

• →Other duties as assigned. 

• High School Diploma/GED required. Some college preferred.
• 2 years’ administrative or customer support experience is required. 
• Experience supporting installation and/or service in the fire/life safety industry is preferred. 
• Strong time management and organizational skills. 
• High degree of accuracy and attention to detail. 
• Great customer service skills. 
• Ability to work independently or as part of a team. 
• Clear and concise oral and written communication skills. 
• Proficiency with MS Office Suite, especially Excel and Word.
• Overall PC Proficiency with the ability to learn and master work specific programs.
• Strong organizational and time management skills with the ability to prioritize tasks and ensure accurate completion of assigned work.

• Must be able to sit for long periods of time  
• Must be able to effectively use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines  
• Must be able to perform some repetitive motions while using a computer  
• While performing the duties of this job, the associate is regularly required to talk or hear. The associate frequently is required to sit; stand; walk; use hands to finger, handle or feel; and reach with hands and arms