Graduate Intern – Human Resources & Payroll Administration

Hivos is seeking applications from qualified candidates for the position of Graduate Intern - Human Resources and Payroll Administration

Role Purpose

The position provides support for the People & Culture function to ensure effective HR administration. The role assists with accurate and timely payroll processing, helps maintain statutory compliance, and supports the administration of employee benefits in line with HR policies, procedures, and service standards.

Duties and Responsibilities:

• Providing administrative and clerical support to HR transactions and processes for Zimbabwe and other countries in Africa
• Assist in processing monthly payroll accurately and within stipulated timelines using Belina Payroll System.
• Administer and reconcile statutory deductions for Zimbabwe, including National Social Security Authority (NSSA), and ZIMRA contributions, as well for other countries as may be required of the role.
• Prepare and process medical aid schedules and ensure timely remittance to service providers.
• Providing support to recruitment process: setting up tests / assessments and interviews and conducting reference checks.
• Compiling documentation and data, performing data entry and data verification on personnel administration transactions (e.g., leave balances, staff attendance, etc.)
• Supporting the maintenance of personnel files, compiling and updating employee records (hard and soft copies).
• Assist with internal and external audits including providing payroll records and documentation.
• Perform any other additional HR related tasks as assigned.

Knowledge, Skills and Experience

• A minimum of a bachelor's degree within the Social Sciences and Humanities field, including but not limited to Human Resource Management, Business Administration, Sociology, Psychology or any other relevant field.
• Practical work-placement experience in an administrative and/or human resources role with some familiarity of human resources practices.
• Hands-on experience with Belina Payroll Software is essential.
• Sound knowledge of statutory obligations including NSSA and medical aid administration.
• Strong numerical accuracy and ability to maintain confidentiality for sensitive Human Resources issues or projects and use judgment to execute duties and responsibilities.
• Ability to meet strict deadlines in a structured working environment.
• Excellent organizational skills with great attention to detail.

What we offer

This is a stipend remunerated position. The position will be based in Harare, Zimbabwe, with support offered remotely to other country offices within Africa, where Hivos has ongoing programs. We offer a stimulating work environment in a professional international organization with very dedicated staff. Benefits to be gained include opportunities for graduate interns to gain industry standard experience, opportunities for graduate interns to develop new skills, opportunities to build professional networks and foundations for graduate interns to build their resumes.

How to apply

Please apply before 10 April 2026. If you meet the above-mentioned qualifications (please look carefully), you can apply for this vacancy by filling in a digital application form and adding a cover letter explaining your motivation and your CV.

About Hivos

Hivos is an international development organization guided by humanist values. Together with citizens and their organizations, we aim to contribute towards just, inclusive and life sustaining societies where people have equal access to opportunities, rights and resources. We work in partnership with others in the Middle East, Africa, Asia and Latin America on three impact areas: civic rights; gender equality, diversity and inclusion, and climate justice. Our approach is solution driven, and we build wider movements for change by amplifying and connecting voices. More about Hivos at: www.hivos.org