Event Coordinator

The Event Coordinator is responsible for planning, organizing, and executing events that support Hoffman Construction’s employee and community sponsored events. In this role, you’ll collaborate with regional marketing and recruiting teams, coordinate logistics, and support the execution of in-person events, such as new hire education, employee appreciation, and partner focused events. Working closely with marketing and external partners, the Event Coordinator plays a key role in delivering seamless, impactful experiences that connect with our employees and partners across multiple cities. You will also assist in managing event communications, promotions, post-event follow-up processes while working closely with our Events Manager and reports to the Marketing Director.

The Event Coordinator will work on-site out of our Lake Oswego, Oregon. Relocation assistance is not provided. 

• →Event coordination and support  
• →Assist with planning and coordinating marketing events, including employee and partner events across Hoffman’s offices and jobsites
• →Work with vendors, venues, and internal stakeholders to ensure seamless logistics and setup 
• →Conduct pre/post event meetings with key stakeholders and attendees to align with company goals 
• →Support on-site event operations as needed, including registration, set-up, attendee engagement, and clean-up
• →Help create and update event project plans, timelines, and task lists
• →Manage and monitor event form registrations and event activity tracking 
• →Support Event Manager on budget management – ensuring events under this role’s direct ownership are managed to budget with carefully planned and tracked expenses and resource allocation
• →Create and maintain event planning documents for each event including timelines, layouts, vendor details, and marketing plans 
• →Ensure events adhere to brand guidelines and deliver consistent employee and partner experience
• →Partner with internal stakeholders to align swag offerings with brand initiatives and event needs 
• →Manage swag vendors and orders
• →Assist marketing and new business efforts with pre/post registration websites and attendee list management

• Strong verbal and written communication skills
• Exceptional organizational skills to manage multiple tasks and keep track of various booked events and client requests
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
• Experience with registration process and programs
• Excellent customer service and problem-solving skills
• Good time management 
• Ability to address any operational issues quickly and effectively