Part-time HR Coordinator and Payroll Specialist (Remote; SF Bay Area)

Part-Time HR Coordinator / Payroll Specialist
The HR Manager, LLC (THRM)

The HR Manager, LLC (THRM) is a growing HR consulting firm that provides outsourced Human Resources support to nonprofits, schools, family offices, hospitality organizations, and small to mid-sized employers. Our team partners with clients to provide practical, compliant, and responsive HR solutions while delivering exceptional client service.

We are seeking a highly organized and detail-oriented Part-Time HR Coordinator / Payroll Specialist to support our Senior Consultants and client engagements. This role is ideal for an HR professional who enjoys payroll administration, leave management, HR operations, and providing outstanding support to clients and consultants.

This position offers a flexible, remote work environment while providing the opportunity to support a variety of organizations and industries.

Position Summary
The HR Coordinator / Payroll Specialist works closely with THRM's Senior Consultants to provide day-to-day HR administrative support for multiple clients. Responsibilities include payroll processing, leave administration, onboarding support, employee documentation, HRIS maintenance, and other transactional HR functions.

The ideal candidate understands that payroll and leave administration are deadline-driven responsibilities that require exceptional accuracy, attention to detail, and accountability. This individual must be comfortable working independently while recognizing when situations require consultation with a Senior Consultant.

Essential Duties and Responsibilities
Payroll Administration
Prepare, process, audit, and complete payroll for multiple clients using various payroll platforms.
Review payroll data for accuracy, including hours worked, wage changes, bonuses, deductions, and paid leave.
Reconcile payroll information and identify discrepancies before payroll submission.
Coordinate with clients and consultants to obtain timely payroll information.
Assist with payroll reporting and record retention.
Support payroll system implementations and transitions as needed.
Ensure payroll deadlines are consistently met.
Leave of Absence Administration
Administer employee leaves of absence, including FMLA, CFRA, Pregnancy Disability Leave, Paid Family Leave, ADA accommodations, and other protected leaves.
Prepare required notices, correspondence, and documentation.
Track leave usage and maintain accurate records.
Coordinate with employees, managers, payroll providers, benefit carriers, and consultants throughout the leave process.
Maintain compliance with applicable leave laws and company policies.
Onboarding and Employee Lifecycle Support
Prepare offer letters and onboarding documentation using established templates.
Coordinate new hire onboarding activities.
Process employee status changes, compensation changes, and terminations.
Assist with offboarding activities and final pay coordination.
Maintain employee personnel records and HRIS data.
HR Operations and Administrative Support
Prepare standard HR documents, forms, and employee communications.
Maintain accurate employee records and electronic filing systems.
Assist with handbook updates, compliance initiatives, and special projects.
Support benefits administration activities, including enrollments and qualifying life event changes.
Assist Senior Consultants with client deliverables and HR projects.
Respond to routine employee and client inquiries.

Qualifications Required
Bachelor's degree in Human Resources, Business Administration, or a related field, or equivalent combination of education and experience.
Minimum of three years of experience in payroll administration, HR coordination, or HR operations.
Demonstrated experience independently preparing and processing payroll.
Experience managing competing priorities while meeting payroll and compliance-related deadlines.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Strong technology skills and systems aptitude, including Microsoft Office and Google Workspace.
Ability to handle confidential information with discretion and professionalism.
Ability to work independently in a remote environment.
Preferred
California HR and payroll experience.
Experience administering employee leaves of absence.
Experience with ADP, Paylocity, Gusto, Paychex, or similar payroll and HRIS systems.
Experience supporting multiple clients, locations, or business units simultaneously.
Experience in an HR consulting, nonprofit, educational, hospitality, or professional services environment.

What Makes Someone Successful in This Role?
The ideal candidate:
Takes pride in producing highly accurate work and understands that details matter.
Understands that payroll is a mission-critical function and that employees depend on being paid accurately and on time.
Plans and prioritizes work around payroll processing schedules and other critical deadlines.
Demonstrates ownership, accountability, and follow-through.
Follows established procedures, workflows, and checklists while maintaining a high degree of accuracy.
Understands how to consistently apply policies, procedures, templates, and established guidelines.
Recognizes when a situation falls outside of established processes and seeks guidance before proceeding.
Exercises sound judgment regarding when to work independently and when to escalate questions to a Senior Consultant.
Is naturally curious and enjoys learning HR regulations, systems, and best practices.
Thrives in a deadline-driven environment where accuracy and client service are equally important.
Enjoys supporting consultants and clients behind the scenes to ensure successful outcomes.
Schedule and Compensation
Part-time position (approximately 5–25 hours per week).
Flexible work schedule with the understanding that payroll processing dates and compliance-related deadlines must be met.
Remote work environment.
Compensation range: $35–$45 per hour, depending on experience, qualifications, and demonstrated expertise in payroll and leave administration.

This is a non-management position
This is a part time position