Contract Recruiting Coordinator

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Overview

Recruiting Coordinators at Included Health are a critical leverage point for the Talent Acquisition team. In this role, you will help keep a high-volume interview process organized, responsive,

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OtherRecruiting Coordinator

Recruiting Coordinators at Included Health are a critical leverage point for the Talent Acquisition team. In this role, you will help keep a high-volume interview process organized, responsive, and running smoothly across candidates, recruiters, interviewers, hiring managers, and external partners.

This is not a light scheduling role. We are looking for someone who can support multiple recruiters and reqs at once, operate with urgency and precision, manage competing priorities, and create a consistently strong candidate experience in a fast-moving environment.

The right person for this role brings strong judgment, calm execution under pressure, and the ability to do more than just keep calendars moving. They can anticipate blockers, troubleshoot quickly, manage agency and vendor coordination, and use AI tools or automation to reduce manual work and scale their impact.

Own high-volume interview scheduling across phone, video, and virtual onsite interviews with speed, accuracy, and strong follow-through.

Partner closely with recruiters, hiring managers, interviewers, candidates, and external agency partners to keep the process moving with professionalism and urgency.

Manage scheduling logistics, resolve conflicts, and troubleshoot issues before they create delays or a poor candidate experience.

Support multiple recruiters and active reqs at the same time without losing detail or momentum.

Manage agency and vendor coordination end to end, including submissions, feedback loops, SLA tracking, and relationship health.

Serve as a reliable point of contact across internal and external stakeholders, using clear communication and sound judgment when priorities compete.

Maintain strong ATS and workflow hygiene and act as a dependable operator across recruiting systems and coordination processes.

Help maintain templates, documentation, and operational workflows that improve team efficiency and consistency.

Look for ways to reduce repetitive manual work through AI tools, automation, and smarter coordination workflows.

Multiple recruiters can rely on you to keep high-volume scheduling moving without dropped details or constant follow-up.

Candidates experience clear, professional, and timely communication throughout the process, even when timelines are tight and volume is high.

You anticipate blockers early, bring options instead of problems, and escalate appropriately when needed.

You can balance candidate experience, recruiter needs, and agency relationships without losing momentum across any track.

You improve the process around you by building better habits, workflows, and efficiency gains over time.

4+ years of experience in recruiting coordination, HR coordination, or a similar high-volume coordination role.

Demonstrated experience supporting fast-paced, high-volume interview scheduling.

Experience supporting multiple recruiters, stakeholders, or parallel workstreams at the same time.

Strong written and verbal communication skills with candidates, interviewers, hiring managers, recruiters, and external partners.

Strong attention to detail, follow-through, and sense of urgency.

Ability to work independently, make sound decisions, and operate effectively in an ambiguous, fast-changing environment.

Experience troubleshooting scheduling or coordination issues and bringing solutions forward proactively.

Comfort working in recruiting systems and process workflows, ideally with ATS experience.

Evidence of using AI tools, automation, templates, or smart workflows to improve speed, quality, or scale in coordination work.

Requirements

~2 min read

Experience managing or supporting staffing agency or vendor relationships.

Experience with submissions tracking, feedback loops, SLA management, or external partner communication.

Experience contributing to process improvement, documentation, training, or operational enablement work.

Experience in remote, high-volume environments where prioritization and stakeholder communication are especially important.

About Included Health

Included Health is a new kind of healthcare company, delivering integrated virtual care and navigation. We’re on a mission to raise the standard of healthcare for everyone. We break down barriers to provide high-quality care for every person in every community — no matter where they are in their health journey or what type of care they need, from acute to chronic, behavioral to physical. We offer our members care guidance, advocacy, and access to personalized virtual and in-person care for everyday and urgent care, primary care, behavioral health, and specialty care. It’s all included. Learn more at includedhealth.com.

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Included Health is an Equal Opportunity Employer and considers applicants for employment without regard to race, color, religion, sex, orientation, national origin, age, disability, genetics or any other basis forbidden under federal, state, or local law. Included Health considers all qualified applicants with arrest or conviction records in accordance with the San Francisco Fair Chance Ordinance, the Los Angeles County Fair Chance Ordinance, and California law.