Accounts Payable

About Us

Integrity360 is a leading independent cybersecurity and PCI specialist operating across Europe, Africa, the Caribbean, and North America. The company has office locations in Ireland, the UK, Bulgaria, Italy, Sweden, Spain, Lithuania, Ukraine, Africa, the Caribbean, and Canada, supported by six Security Operations Centres (SOCs) located in Dublin, Sofia, Madrid, Stockholm, Rome, and Cape Town.

With over 780 employees, including more than 585 dedicated cybersecurity professionals, Integrity360 delivers a full suite of professional, support, and managed security services. These span the complete cyber risk lifecycle, from identification and prevention to detection, response, and recovery. Integrity360 supports over 3000 mid-market and enterprise organisations across sectors including financial services, insurance, government, healthcare, retail, telecommunications, and utilities.

At Integrity360, people come first. We invest heavily in learning, development and progression, fostering a dynamic culture where innovation, collaboration and continuous growth are at the heart of what we do. If you're ready to take your cyber security career to the next level, we’d love to hear from you. 

Job Role

The Accounts Payable role is responsible for managing the company's supplier and creditor processes accurately, timeously and in line with internal controls. The role ensures that supplier records are complete, purchase orders and invoices are processed correctly, supplier payments are prepared for review and authorisation, and accounts payable balances are reconciled and ready for month-end reporting.

The role supports the Finance team by maintaining reliable supplier data, assisting with cashflow planning, resolving supplier queries, supporting month-end close, and ensuring that all accounts payable records are complete, properly authorised and audit-ready.

Key Responsibilities

1. Supplier Onboarding and Supplier Records

Maintain accurate supplier master data and ensure supplier records are complete before transactions are processed.

Onboard new suppliers in accordance with company procedures.

Obtain and verify supplier information, including banking details, tax information and supporting documentation.

Maintain supplier records and ensure changes to supplier details are properly reviewed and approved.

Assist with maintaining supplier B-BBEE certificates or affidavits where required.

Ensure supplier documentation is saved in an organised and audit-ready manner.

Respond to supplier onboarding queries from internal departments and external suppliers.

2. Purchase Orders and Supplier Invoices

• Ensure supplier invoices are processed accurately, matched to purchase orders where applicable, and recorded in the correct accounting period.
• Process purchase orders issued to suppliers.
• Capture and process supplier invoices on the accounting or ERP system.
• Match supplier invoices to approved purchase orders, receipts or supporting documentation.
• Follow up on purchase orders that have been processed but not receipted.
• Ensure recurring supplier costs are receipted against purchase orders where applicable.
• Review supplier invoices for accuracy, VAT treatment, coding, approval and completeness.
• Reclassify supplier invoices where required to ensure costs are recorded in the correct general ledger account or department.
• Ensure supplier invoices are processed in line with month-end deadlines.

3. Supplier Payments and Cashflow Support

• Prepare accurate supplier payment schedules and support controlled supplier payment processing.
• Prepare supplier payment schedules for review.
• Assess supplier payment requirements in line with cashflow availability and agreed payment terms.
• Process supplier payments on the banking platform for review and authorisation by management.
• Match supplier payments to supplier invoices once payments have been released.
• Assist with foreign supplier payments, including exchange rate checks where applicable.
• Support forward exchange contract administration where foreign supplier payments require treasury planning.
• Ensure payment batches are supported by approved invoices and payment schedules.
• Respond to supplier payment queries professionally and timeously.

4. Accounts Payable Month-End Close

• Support the month-end close process by ensuring accounts payable records are complete, reconciled and correctly reported.
• Close accounts payable for month-end in line with the finance reporting timetable.
• Download accounts payable reports and reconcile them to the balance sheet.
• Investigate and resolve supplier reconciling items.
• Identify unprocessed invoices, unmatched payments, aged supplier balances and unusual creditor items.
• Prepare or support accruals for supplier costs not yet invoiced.
• Reverse and post prepayments where required.
• Post accruals and expense journals where applicable.
• Reconcile prepayment general ledger accounts.
• Assist with ensuring expenses are recorded in the correct reporting period.

5. Expense Control and Overhead Support

• Support the review and control of supplier-related overheads and operating expenses.
• Assist with reviewing overheads and investigating unusual cost movements.
• Ensure supplier costs are classified correctly between trading and non-trading items where applicable.
• Support the review of travel, expense and recurring supplier platforms, including TravelPerk or similar platforms where used.
• Ensure specific supplier invoices are posted within required deadlines.
• Maintain clear support for expense postings, accruals and prepayments.
• Assist Finance with supplier-related variance explanations.

6. Reconciliations and Controls

• Maintain accurate creditor reconciliations and support strong finance controls.
• Prepare supplier statement reconciliations.
• Reconcile accounts payable reports to the general ledger.
• Investigate and resolve debit balances, duplicate invoices, unmatched credits and supplier allocation differences.
• Maintain a clear audit trail for invoice processing, supplier payments and reconciliations.
• Ensure payments are only prepared where invoices are approved and properly supported.
• Escalate unusual transactions, suspected errors or control concerns to the Finance Manager or Financial Controller.
• Support internal and external audit requests relating to suppliers, payments and creditors.

7. Stakeholder and Query Management

• Provide professional support to suppliers, internal departments and the Finance team.
• Respond to supplier queries relating to invoices, statements, remittances and payments.
• Follow up with internal cost owners for invoice approvals and supporting documents.
• Liaise with Procurement, Finance, Operations and department heads where supplier costs require clarification.
• Assist with supplier statement requests and payment confirmations.
• Maintain professional communication with suppliers and internal stakeholders.
• Escalate overdue approvals, unresolved queries and payment risks.

Key Deliverables

• Complete and accurate supplier master data.
• Supplier invoices processed accurately and on time.
• Purchase orders matched, receipted and followed up where required.
• Supplier payment schedules prepared accurately.
• Supplier payments processed for review and authorisation.
• Supplier payments matched to invoices.
• Accounts payable closed by the month-end deadline.
• AP reports reconciled to the balance sheet.
• Supplier reconciliations completed and reconciling items resolved.
• Accruals, prepayments and expense journals supported by clear workings.
• Supplier documentation maintained in an audit-ready format.

Required Skills and Experience

Technical Skills

• Experience in accounts payable, creditors, finance administration or bookkeeping.
• Good understanding of supplier invoice processing, purchase orders and payment controls.
• Experience preparing supplier reconciliations.
• Basic understanding of VAT and general ledger coding.
• Experience with accounting or ERP systems.
• Good Excel skills, including reconciliations, filtering, lookups and basic analysis.
• Experience with banking platforms and payment preparation would be advantageous.
• Experience with Certinia, Sage, Salesforce, TravelPerk or similar systems would be advantageous.
• Experience in a multi-entity or group finance environment would be beneficial.

Qualifications

• Diploma, certificate or degree in Accounting, Finance, Bookkeeping or Business Administration preferred.
• Relevant accounts payable or creditors experience may be considered in place of formal qualifications.
• Bookkeeping or accounting technician qualification would be advantageous.