LMI Project Consultant (Rzeszow)

Under the overall supervision of the Field LMI Coordinator and under the day-to-day operational guidance of the LMI Outreach Facilitator, the LMI Project Consultant will support the implementation of Labour Market Integration (LMI) activities at field level.
The Consultant will be responsible for providing structured administrative, data management, project monitoring, and beneficiary coordination and communication, and logistical support to workshops and sessions to ensure efficient delivery of project activities.

• Conduct outreach to beneficiaries through phone calls, messaging, and follow-ups, and confirm participation in LMI activities.
• Maintain and regularly update beneficiary contact lists and databases, ensuring completeness and accuracy of data.
• Prepare and update structured tracking sheets and participant lists for LMI activities.
• Support registration processes and coordinate communication with participants, including reminders and updates.
• Assist with administrative tasks and logistics during workshops, training sessions, and other LMI events.
• Assemble necessary documentation and develop preliminary administrative materials, such as lists, summaries, and reports.
• Perform basic data verification and identify missing or inconsistent information.
• Set up and manage both digital and physical filing systems according to the needs of the project.
• Provide support in preparing information and materials for internal reporting purposes;
• Flexibility in scheduling and readiness to work beyond standard hours.
• Readiness to travel within the podkarpackie region, as activities require.
• Monitor field-level project implementation under supervisor guidance Support project implementation at the worksite.

• Perform administrative and operational tasks as required.

• Experience in administrative support, project monitoring task.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Experience in working with databases and structured data tracking tools. 
• Demonstrates meticulous attention to detail and excels at systematically organizing information.
• Experience in working with beneficiaries or clients in a service-oriented environment is an advantage.
• Prior experience with international organizations, NGOs, or public institutions in a multicultural setting is an asset.

• Strong organizational and time management skills.
• Ability to manage routine operational tasks with accuracy and consistency.
• Basic communication skills for interaction with beneficiaries (phone and email).
• Demonstrates adherence to instructions and compliance with established procedures.
• Capacity to handle multiple tasks and meet deadlines.
   

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values - all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.