Warehouse Assistant (G-3) (6 positions)

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM's workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from internal and external candidates. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, internal and internal-equivalent candidates are considered as first-tier candidates.

This position supports the Supply Chain Unit, with a primary focus on warehouse and inventory management. Under the overall supervision of the Head of Resources Management in Lebanon and direct supervision of the Senior Supply Chain Associate; the incumbent will assist in receiving goods, managing stock movements, maintaining accurate inventory records, in addition to providing general administrative support. 

1. Assist in warehouse operations, including receiving goods, updating warehouse records in the database, and supporting dispatch of goods for operations in Lebanon. 

2. Maintain accurate inventory records, including all stock movements (in/out), in the designated database/system. 

3. Receive goods, verify quantities and quality against the issued Purchase Order/supporting documents, and report any discrepancies to the supervisor. 

4. Support proper storage, labelling, and organization of items within the warehouse(s) in line with IOM standards and best practices. 

5. Process and document all stock movements, including preparing Goods Received Notes (GRNs), waybills, and stock release forms. 

6. Support coordination with end-users and relevant units regarding the timely dispatch and delivery of items. 

7. Monitor stock levels and report any shortages, damages, or expired items to the supervisor in a timely manner. 

8. Conduct regular physical inventory counts and reconcile them with the system records. 

9. Maintain a clean, safe, and secure warehouse environment, in line with safety and security procedures. 

10. Prepare periodic inventory and stock reports as requested by supervisor. 

11. Undertake any other duties as may be assigned.

• Bachelor’s degree in Business Administration, Accounting, Logistics, Supply Chain Management or a related field from an accredited academic institution with one year of relevant professional experience; or

• High school diploma with three years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

• Experience in warehouse, logistics, or supply chain support functions.

• Experience supporting asset management processes. 

• Experience working with IOM/UN Procurement and Logistics Rules and Procedures is an advantage.

• Experience working in an international organisation is an advantage.

• Good level of computer literacy (e.g. MS Office and data entry systems).

• Ability to work with national and international institutions.

• Ability to assist in preparing clear and concise reports. 

• Good communication skills.

• Ability to follow instructions and work as part of a team.

All IOM staff members in all categories are required to be fluent in one of the IOM's official languages (English, French, Spanish).

For this position, fluency in English and Arabic is required (oral and written).

Working knowledge of French is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Please refer to this link for guidance on IOM Job Category.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

No late applications will be accepted. Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies