As the public health institute serving the District of Columbia, Maryland, and Virginia, the Institute for Public Health Innovation (IPHI) develops multi-sector partnerships and innovative solutions to improve the public’s health and well-being across the region. IPHI’s work strengthens health systems and policy, enhances conditions that promote health, and builds community capacity to ensure equitable health opportunities for all.
At IPHI, equity is a cornerstone and guiding principle of our organization’s public health approach. We are committed to ensuring that equity is institutionalized and operationalized within all our programs, policies, and practices.
IPHI is currently recruiting for a Controller to manage the organization’s accounting, financial monitoring and reporting, and fiscal compliance practices.
Accounting Policies and Procedures Oversee and implement IPHI’s daily accounting practices. Implement and maintain the organization’s financial policies, procedures, and practices (including but not limited to receipts, disbursements, purchases, invoicing, reconciliations, fixed asset management, payroll and benefits administration, compliance, reporting, and recordkeeping). Work with President & CEO to update and improve policies and procedures as necessary. Ensure necessary staff training on policies and procedures.
Financial Management, Oversight, and Reporting
Serve as financial and budgetary liaison between department leaders, program staff, and funders. Monitor financial status, progress, and changes, and keep the senior leadership team abreast of the organization’s financial status and the potential need for decisions or action. Communicate and present critical financial matters to the President & CEO and senior leadership team. Coordinate with Development & Grants Manager and program managers to ensure consistency and accuracy of financial reporting to donors and funders. Ensure that timely and accurate financial reports are provided monthly to project managers to assist with regular project billing. Provide review and monitoring support during the expense approval and booking process to help identify any charge or coding errors and work with staff to make necessary corrections. Monitor projects to ensure their timely billing.
Daily Accounting Operations
Provide daily monitoring of banking and investment accounts and transactions and work with President & CEO to ensure necessary operating reserves and cash flow. Ensure that all cash activity is posted accurately and timely to the accounting system. Oversee and implement IPHI’s accounts payable and accounts receivable processes. Ensure timely bill payment. Monitor and directly or indirectly follow up on delayed receivables. Review new grant/contract agreements and determine appropriate accounting treatment. Coordinate the assignment of numbering of new contracts/grants for accounting and timekeeping purposes.
Monthly Closing
Complete all activities required to close the accounting period each month. Prepare bank and investment account reconciliations. Prepare reconciliations of other balance sheet accounts.
Financial Reporting
Prepare accurate and timely monthly financial statements to include Statements of Financial Position, Statements of Activities (with comparisons to budget), and Cash Flow Statements. Prepare other schedules necessary for review and analysis of financial statements, including the Schedule of Deferred Revenue and Refundable Advances and Net Asset Roll-forward. Provide financial reports and updated dashboards for presentations to Board of Directors.
Budgeting
Support the annual budgeting and planning process in conjunction with the President/Chief Executive Officer (CEO), Senior Vice President, and department leaders.
Payroll and Benefits Administration
Work with human resources department to ensure accurate and timely payment of payroll and related payroll taxes. Participate on the fiduciary review and oversight committee for IPHI’s 403(b) retirement plan and implement necessary financial management aspects of retirement plan administration. Ensure the accurate reporting of 403(b) account information and the timely payment of 403(b) contributions. Ensure timely completion of benefits plan audit.
Financial Audits and Form 990 Preparation
Serve as liaison between external auditors and the organization to ensure a smooth process and timely completion of required audits (financial and benefit plans) and Form 990. Complete and provide necessary schedules and documentation requested by auditors and tax preparers.
Supervision and Other
Coordinate the work of the outsourced accounting firm. Oversee, support, and advise the work of the accounting team support staff Perform other duties assigned by the Resource Advisor.
Bachelor’s degree in accounting; MBA or CPA preferred. Seven or more years supervisor accounting, controllership or CFO experience preferred. Nonprofit accounting experience preferred. Government funding accounting and reporting experience preferred.
Demonstrated proficiency in Excel. Proficient in QuickBooks Online (preferred) or comparable accounting software. Knowledge of non-profit 501(c)(3) organizations and related accounting requirements. Ability to work well and collaborate with others. Excellent organizational and time management skills with attention to detail. Excellent abilities in organizing data, producing reports and meeting deadlines. Strong verbal and written communication skills. Strong financial analysis and communication skills. Presentation skills and comfort level with engaging with senior audiences. Strong problem-solving abilities. Ability to prioritize and work independently in a fast-paced environment. 
Controller