Grants Accounting Manager (San Diego, CA)

• The San Diego Food Bank is the largest hunger relief organization in the county, feeding over 400,000 people every month in partnership with more than 450 nonprofit community partners.
• We are the fourth largest independent food bank in the country.
• We distributed 52 million pounds of food in 2025; more than 48% of that food being fresh produce.
• We have a Four-Star rating on Charity Navigator.

• Prepare month-end and year-end journal entries, including adjusting and accrual entries.
• Track restricted funds, maintain the Food Bank’s restricted fund schedule, and reconcile restricted balances to the general ledger on a regular basis.
• Ensure restricted revenue and donor-restriction information is consistently reflected between NetSuite and Development reporting systems.
• Monitor restricted spending by program and grant, identify potential under or overspending, and provide timely reports to internal stakeholders.
• Meet regularly with Development, Operations, and Programs to review restricted revenue, spending activity, and spend-down plans to ensure grant-funded activities remain on track.
• Maintain grant documentation, support audit-ready files, and assist with documentation requests for Uniform Guidance audits and other external government audits or desk reviews.
• Review grant agreements, award terms, donor restrictions, and reporting requirements to help ensure allowable costs, deadlines, match requirements, and documentation standards are understood and met.
• Prepare financial reporting for grants and restricted funds, including expenditure reports, budget-to-actual schedules, supporting documentation, and responses to funder or agency follow-up questions.
• Develop and maintain internal reports that provide real-time visibility into funded programs, restricted balances, spending trends, and remaining available funding.
• Assist the Accounting Director with revenue forecasting and budgeting for funded programs and share funding analysis with Development and Programs to support decisions about program sustainability.
• Provide support to the Accounting Director in variance analysis between budgeted and actual grant revenue & spending, proposing corrective actions where necessary
• Partner with the development, programs, and operations teams to create realistic budgets for new grant applications.
• Work with the Accounting Director to develop reasonable allocation methodologies for overhead, shared costs, and program activities funded by grants or restricted contributions.
• Assist the Director of Accounting and Accounting Manager in the annual budgeting process.
• Other duties as assigned.

• Bachelor’s degree in finance, Accounting, Business Administration, or a related field preferred; equivalent combination of education and relevant experience may be considered.
• At least 5 years of experience in nonprofit finance, grant accounting, restricted-fund tracking, or grant management.

• Advanced Excel, including formulas, pivot tables, data validation, and financial reporting tools.
• Fund accounting or ERP systems such as NetSuite, Sage Intacct, or similar platforms preferred.
• Uniform Guidance (2 CFR 200), government grants, and donor-restricted funds preferred.

• Produce work with a high level of accuracy, organization,  and attention to detail.
• Explain complex financial concepts to non-financial stakeholders with clarity and patience. Ability to build rapport and trust across widely different teams. 
• Exercise strong analytical judgment, discretion with confidential financial information, manage multiple deadlines, display proactive follow-through, and work comfortably across departments in a deadline-driven environment.

• Track restricted funds, maintain the Food Bank’s restricted fund schedule, and reconcile restricted balances to the general ledger on a regular basis.

• A market-level competitive salary is between $110,000- $120,000 based on experience and qualifications. 
• The compensation package includes a competitive salary and an excellent benefits package including: 403(b) plan with 200% employer matching; excellent health care coverage with free employee medical, dental and vision plans; company paid term life insurance; and a generous accrual of paid vacation and sick leave.

• Typical schedule is Monday–Friday, 8:00am to 4:30pm.

• Interested and qualified candidates should apply below.
• Submissions missing a resume will not be considered for the position.
• Background check and drug test are required for the position before

This is a non-management position
This is a regular full-time position