Employee Benefits Specialist

At JetBrains, code is our passion. Ever since we started, back in 2000, we have strived to make the strongest, most effective developer tools on earth. By automating routine checks and corrections, our tools speed up production, freeing developers to grow, discover, and create.

We are now looking for an Employee Benefits Expense Administrator to join the Finance team and take responsibility for the operational management of employee benefit expenses. This role requires strong communication and reporting skills, along with excellent attention to detail. The successful candidate will serve as the primary contact for benefit-related expenses and support, as well as the streamlining of expense collection processes, ensuring accurate data flow between teams and departments.

Benefit expense administration:

• →Consolidate benefit expense data from multiple countries and source teams into a structured and standardized format, ensuring alignment with defined templates and reporting requirements.
• →Validate submitted data for completeness, accuracy, and compliance with operational standards, identifying and returning inconsistencies, gaps, or formatting issues to relevant teams for correction.
• →Execute required calculations and transformations to convert validated data into payroll-ready outputs, ensuring accuracy, consistency, and compliance with payroll input requirements, and submitting finalized files to payroll specialists within defined deadlines.
• →Verify, process, and reconcile benefit expenses to ensure accuracy and compliance with company policies.

Process development, governance, and continuous improvement:

• →Support, improve, and streamline processes for collecting and managing employee benefit expenses.
• →Implement best practices to enhance efficiency, accuracy, and timeliness in benefit expense administration.
• →Collaborate with cross-functional teams to identify areas for process improvement and implement solutions.
• →Work closely with payroll and accounting teams to ensure seamless integration and processing of benefit-related data.
• →Ensure consistent adherence to established processes while identifying gaps, inefficiencies, and recurring issues, and proposing practical improvements to enhance accuracy, consistency, and efficiency.
• →Participate in initiatives to reduce manual processing efforts and enable future automation or system-based solutions.

Departmental liaison:

• →Collaborate with country benefit points of contact and local HR, Accounting, Tax, and other teams to ensure smooth data flow.
• →Act as a point of contact for operational questions related to data processing and submission requirements with respect to employee benefit expenses.
• →Support issue resolution by clearly communicating requirements and feedback to stakeholders.

• A bachelor’s degree or higher in accounting, finance, business administration, or another related field.
• Experience in benefit administration, finance operations, payroll support, or a similar role.
• An understanding of employee benefits, regulations, data flows, and tax and compliance requirements.
• Proficiency in Excel – experience with HR or payroll ERP systems would be a plus.
• Excellent organizational, analytical, and problem-solving skills.
• Strong communication skills and the ability to work across international teams.
• Strong attention to detail and a high level of accuracy.