Finance Specialist

Position Summary The Finance Specialist manages the review of the organizations’ finance and operations functions. The Finance Specialist leads the implementation of the OVC (Orphans and Vulnerable Children) project, reporting to the Finance & Operations Director. S/He is responsible for leading the implementation of project policies, systems, and processes for all aspects of program finance. The Finance Manager is expected to make any recommendations to the FOD on any legal, auditing and contractual responsibilities in compliance with USAID rules and regulations and JF Kapnek 1. Provide accounting and financial management services for the OVC program. Maintain and implement the electronic and manual financial management processes (chart of accounts, document flow, document stewardship, filling, retrieval, and disposal process) Work with suppliers/vendors and consultants of accounting software to continuously develop information products and reports that simplify, add value, and promote meaningful analysis of financial information, and integration with other internally developed software and systems Lead the opening, management, and maintenance of all organizational bank accounts, and maintain regular contact with bank relationship managers to resolve any issues timely Take part in the development of new program budgets and annual budgets for the organization, in liaison with senior management Take part in the preparation of advance cash requests to donors, based on program projections, and oversee the correct and accurate treatment of donor income, including disbursements for internal implementation Review organizational expenditures/payments processes to ensure correct, accurate, timely and compliant treatment of all expenses/payments Review the accounting ledgers and the maintenance of accurate and correct accounting information in a format amenable to easy reporting, in line with policies and procedures Check the performance of bank reconciliations and balance sheet reconciliations in line with policies and procedures Manage the month-end closure activities and ensure all month-end outputs are timely and correctly documented to inform accurate reporting Manage the tracking and control of expenditures within donor approved obligations and budgets through BVA meetings for the organization and make recommendations for timely corrective action Review activities to identify, manage, and monitor fraud and corruption risks within the organization Lead organizational tax preparation, filing and reporting to ZIMRA and USAID/other donors as guided by relevant grant agreements Review the organizational and consortium readiness for audit, coordinate all audit activities with the compliance function and with external auditors, and champion the timely implementation of compliance and audit recommendations Provide timely and accurate financial management/ financial reporting products to internal and external stakeholders in line with organizational policies and grant agreements 2. Managing cash Implementing the Cash Management procedures and ensuring they are respected Ensure the availability and safe keeping of the necessary cash Authorising and making payment for purchases falling within the program 3. Implement Finance Internal Control Systems and make recommendations for change to the Finance and Operations Director Visiting project sites to monitor progress on projects and checking on the use of funds on these projects. Make recommendations to the FD based on experiences encountered in implementing the Cash cycle Update cash request and expenditures and request cash to ensure availability and the safe keeping of the necessary cash 4. Manage the Finance team Supervise and manage staff in the Finance Section of the OVC Programme Participate in the formulation of personnel and administrative systems and policies and ensure implementation thereof. Definition of the Human Resources needs of his/her area of activity Taking part in the recruitment of his/her teams Organising and leading team meetings Developing and monitoring individual action plans for team members Managing planning activities, the sharing and coordination of tasks Carrying out individual evaluation interviews with his/her team member Providing technical support to the teams Identifying the training needs of team members Making recommendations to HR on the development of his/her team Managing difficulties in the team Requirements Advanced Bachelors’ Degree in Accounting AND Full Professional Qualification in Accounting such as CIS, ACCA, CIMA, CA Masters Degree in management or business related field including membership with professional bodies in Accounting is an added advantage At least 10 years’ experience with 5 being a senior or manager level Experience with USAID-funded contract administration Proficiency in locating and interpreting applicable rules and regulations; Extensive knowledge of USAID financial management rules, regulations, and reporting requirements Demonstrated experience managing sub-grants to partner organizations; Extensive financial and operations experience working with non-governmental organizations. Proficiency in Microsoft Office suite