Marketing & Events Assistant

Description

JOB PURPOSE:

The position of Marketing and Events Assistant provides support to the firm-wide marketing and events teams by performing a wide range of event-specific support duties. This position primarily focuses on assisting marketing team members in event execution and preparing and distributing event promotional items and collateral. 

 RESPONSIBILITIES AND ACCOUNTABILITIES:

• Assists with firm event execution, including but not limited to serving as RSVP contact for firm events; preparing printed materials and giveaways; and assisting with vendor coordination as needed. 
• Conducts research on potential vendors and venues (including restaurants, hotels, caterers, etc.) collecting availability, quotes, and information. 
• Provides on-site support at firm events to handle set-up/break-down, registration, logistics, and other tasks, as needed.
• Assists with event support for outside organizations and clients utilizing the law firm’s New Orleans office conference center, including room reservations, catering orders, room set-up, A/V planning, walkthroughs, and day-of support. 
• Assists with creating collateral pieces for firm events, including event agendas, evaluation forms, and other event-related handouts. 
• Coordinates with local printer for off-site printing needs, including signage, invitations, and collateral pieces. 
• Pulls registration updates and prints nametags, tent cards, check-in lists, and sign-in sheets. 
• Assists with post-event items, including but not limited to post-event surveys and attendee data entry.
• Maintains firm promotional item inventory and alerts the Senior Marketing & Events Coordinator of necessary re-orders. 
• Collects requests, organizes, and ships promotional items, client gifts, event supplies, and printed materials. 
• Conducts research on potential promotional items and collateral, collecting quotes and information.
• Collects requests for select firm tickets to community, sporting, and other entertainment events and handles distribution of tickets and maintaining usage lists. 
• Runs event-related errands outside of the office, such as event setup, picking up sponsor team packets, picking up orders, etc.
• Assists team members with other event-related projects and duties as necessary.

Requirements

MINIMUM QUALIFICATIONS REQUIRED:

•  College degree with marketing or communications major preferred.
• Experience with planning and working events highly preferred.
• Internship with professional services organization or law firm preferred.
• Experience working with Adobe Creative suite.
• Strong Microsoft Office skills.
• High degree of attention to detail.
• Readiness to work over-time as needed, especially before and after-hour firm events.
• Ability to travel for off-site events is required.
• Must have access to reliable transportation in order to run event-related work errands.
• Ability to prioritize and organize work to meet tight deadlines under pressure.
• Excellent interpersonal and client service skills with the ability to communicate well, both orally and written, at all levels of the organization.
• Ability to function well as a team member and to also work independently, demonstrating good judgment.