Clergy Initiatives Administrative and Project Coordinator

Position Title:            Clergy Initiatives Administrative and Project Coordinator

Reports To:                 Vice President of Curriculum and Director of Clergy Initiatives (VPC)

Position Type:            Full-Time

Description: The St. John Paul II Foundation is a national Catholic apostolate proclaiming the Good News about life and family through education and formation. We accomplish our mission through three hallmark initiatives – Together in Holiness, Converging Roads, and Clergy Initiatives (CI). The CI Administrative and Project Coordinator will support the Vice President of Curriculum and Director of Clergy Initiatives (VPC) ensuring the successful growth and execution of Clergy Initiatives at the Foundation. This role requires knowledge and understanding of Church teachings and the ability to communicate with Church representatives and officials to expand the reach of the mission. It also requires strong project management expertise and exceptional communication skills.

Major Duties:

Business Development and Relationships

1. Assist the business development efforts of the VPC to ensure long-term sustainability and growth of the initiative.
   1. Engage in regular communication with current and interested partnering dioceses and organizations.
   2. Collaborate with the Business Administrator and Accounting Manager for contract management, including execution, revisions, renewals, and invoices.
2. Under the direction of the VPC, support and expand a Fellows Program and coordinate CI
   1. Steward relationships, maintain regular communication, facilitate new and renewing contracts, and additional paperwork with mission Fellows and CI
   2. Support and nurture opportunities for Foundation Fellows to become more fully integrated into the Foundation Team and to identify themselves and the Fellow Program as a respected credential in the national Catholic leadership field.
3. Under the direction of the VPC, support the development of an Advisory Council of Bishops; organize regular meetings for the council and maintain regular communication.

Administration & Operations

1. Maintain the calendar of events for all CI
2. Manage the calendar and tasks of the VPC.
3. Coordinate all CI speaker logistics including transportation, lodging, diocesan speaker approvals, and other travel-related details.
4. Assist VPC with:
   1. Elevating and standardizing the program materials for CI.
   2. Proofreading and editing conference materials and both internal and external communiqué.
   3. Preparing materials for conferences and mailings, including marketing materials to further business development efforts.
   4. Communicating with speakers and diocesan or institutional partners relating to events.
5. Implement constituent data collection process for CI events to ensure participant contact information is collected, imported, and maintained in the Foundation database.
6. Assist VPC with expanding the partnership with the Josephinum Diaconate Institute (JDI) and the Josephinum Connect! platform.
   1. Under the direction of VPC, recruit and manage the Connect! course creation pipeline ensuring consistent and timely content creation by Foundation staff and Fellows.
   2. Assist with preparation, scheduling, and recording of continuing education videos for the Connect! courses.
   3. In collaboration with the JDI, create marketing materials and implement a marketing strategy to highlight the partnership and to leverage one another’s platforms and events to promote the Connect! platform.
7. In collaboration with the Foundation marketing and communications team, establish a new CI newsletter to enhance communication with the initiative’s audience. Engage in other marketing techniques to leverage attendee testimonials and impact stories, driving awareness and expanding the program into new dioceses.
8. Maintain project and event budgets.
9. Assist the VPC in copy-editing and curriculum research for the Together in Holiness Formation series.
10. Assist the VPC in ghost-writing assignments along with speaker and curriculum research related to the Together in Holiness and Converging Roads initiatives.

General Duties:

1. Contribute to the professional environment and Catholic culture of the Foundation.
2. Maintain strict confidentiality with all matters.
3. Serve on-site at local conferences and Foundation events.
4. Willingness to travel and serve as needed to represent the Foundation at internal and external events.
5. Participate in staff meetings and other projects connected with the Foundation and perform other duties as assigned by the President.

Qualifications: 

• Bachelor’s degree or higher in Catholic Studies, Theology, Business Administration, or related field.
• Experience working with church officials.
• Experience with conference or event planning or managing programs.
• Familiarity with basic marketing principles, content creation, or digital newsletters.
• Proficiency in Microsoft Office Suite and Google Suite.
• Strong organizational and project management skills, as well as excellent attention to detail.
• Excellent written and verbal communication skills, with bilingual fluency in Spanish being a plus.

Strong Candidates will:

• Manifest a passion for the Church’s teaching on the Gospel of the Family and the Gospel of Life.
• Have in depth knowledge of Church teachings and the ability to communicate with Church officials to expand the reach of the mission.
• Demonstrate an ability to manage several high-level projects simultaneously and with great attention to detail.
• Exhibit an ability to independently move projects forward, prioritize tasks, and meet various deadlines across multiple projects.
• Maintain a high level of professionalism in working with Church officials, staff, partners, and benefactors.

This position is located in the Greater Houston area and requires the candidate to work in-person. The ideal candidate will be in the area or willing to relocate. Compensation is commensurate with education and experience.

Applicants are requested to submit a letter of interest and resume through the job posting at https://jpiifoundation.bamboohr.com/careers. Only candidates selected for an interview will be notified.