Provincial Offences Act (POA) Clerk (CUPE)

City of Kenora

External Job Posting

Job Title:               Provincial Offences Act (POA) Clerk

Division:                Enforcement 

Location:               City Hall 

Salary:                   $31.24/hr

Benefits:                In accordance with Collective Agreement

Hours of Work:     37.5 hours per week

Position Status:     1 regular, full-time. This is an existing vacancy.

Posted:                  May 20, 2026

Closing Date:        Open until filled 

Reporting to the Manager of Enforcement Services, the POA Clerk position will receive direction and work assignments on specific jobs and tasks/projects. They will perform routine clerical, administrative, general accounting and data processing work in the Provincial Offences Office. They will also perform Courtroom Clerk and Monitor Duties. It is imperative that these services be provided in an effective, detailed and efficient manner, enabling a high level of customer service delivery.  Maintaining a cooperative and harmonious work environment with coworkers is essential.

Responsibilities:

• Accepts and verifies tickets and information for filing from enforcement agencies
• Data entry of tickets and information into the ICON system
• Process payments and retrieve information through ICON system, based on requests and inquiries by defendants and their agents.
• Balances all daily payments including cash, cheques, debit and credit cards. Performs reconciliation and bank close on ICON at end of day as required. Review of ICON system reports for previous day’s activities and update related spreadsheets.
• Process Fail to Respond (FTR) dockets, Reopenings and Extension-of-Time-to-Pay applications.
• Docket preparation, trial scheduling, license suspension enforcement and parking enforcement processes.
• Performs courtroom clerk/monitor duties including courtroom set up/take down, data recording/entry, and managing virtual attendees via Zoom during court proceedings, court opening/closing/swearing in/arraignment, endorsing documents, updating of court docket.
• Other related duties as assigned.

Qualifications:

• Grade 12 Diploma or equivalent
• A Legal Administration Assistant certificate (1 year) or at a minimum the completion of the first two years of a Legal Administration Assistant Diploma is beneficial
• A minimum of three (3) years computer related experience in a work environment
• A minimum of two (2) years work related cash experience in a customer service related work environment, including processing debit and credit card transactions
• Previous court experience would be considered an asset
• Bilingualism would be considered an asset
• Valid Class G Driver’s License and may require independent travel and work performance in courtrooms including Kenora and Red Lake

The City of Kenora is an equal opportunity Employer and committed to building a workforce that reflects the rich diversity of the community we serve. We encourage applications from all qualified individuals including members of groups with historical and/or current barriers to equitable employment, including but not limited to, Indigenous Peoples, members of racialized communities or visible minorities, persons with visible and/or invisible disabilities, diverse sexual and gender identities, orientations and/or expressions, and others who may contribute to the further diversification of ideas.

The City of Kenora is committed to providing accommodation in all aspects of the recruitment and selection process in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). If you require an accommodation, please advise the Human Resources department in advance to ensure your participation in the recruitment and selection process.

Personal information is collected under the authority of the Municipal Freedom of Information and Protection of Privacy Act and is used to determine eligibility for potential employment.

We thank all candidates for their interest, however only those selected for an interview will be contacted.

Accommodations are available for all parts of the recruitment process.
Applicants need to make their needs known in advance.