Accounts Payable Manager

KHAITE is a way of looking at the world. Shaped by formative encounters, cultural touchstones, and secret desires, this point of view comes to life through womenswear and accessories that find confidence in contrast. Each piece proposes a fresh balance of opposing elements- masculine and feminine, strength and softness, structure and fluidity- while embodying a signature sensuality and ease. 

Founded in 2016 by creative director Catherine Holstein and based in New York, KHAITE evolves with each season, building upon a foundation of robust yet polished items distinguished by exceptional materials, exquisite craftsmanship, and subtle yet striking details. 

We are looking for an Accounts Payable Manager to join the KHAITE team. This role will report to the Director of Financial Services and will be based out of the NYC HQ offices. This role will oversee and execute the end-to-end AP process at KHAITE. This role will play a critical part in managing day-to-day financial operations, ensuring accuracy and timeliness in all payables, while partnering cross-functionally to support the needs of a growing luxury brand.

• →Own the full accounts payable process—from invoice intake and coding to approvals and payment execution.
• →Oversee timely and accurate processing of domestic and international vendor payments through various payment methods, including wire transfers, ACH, and checks
• →Manage relationships with key vendors and internal stakeholders; ensure timely and accurate payments.
• →Maintain the integrity of AP records and documentation; ensure compliance with internal controls and policies.
• →Reconcile AP subledger to the general ledger and perform month-end close procedures.
• →Support budgeting and cash flow forecasting by preparing weekly AP reporting and disbursement schedules.
• →Assist with annual audit requests related to payables.
• →Manage sales tax documentation, vendor compliance requirements, and audit support documentation as needed
• →Monitor accounts payable aging and ensure timely resolution of outstanding invoices and vendor inquiries
• →Identify opportunities to improve processes, implement automation, and increase operational efficiency within the accounts payable function
• →Collaborate with production, operations, and merchandising teams to ensure proper invoice matching and issue resolution.
• →Oversee expense reimbursements and credit card reconciliations.

• Exceptional attention to detail and strong organizational skills
• Strong analytical and problem-solving abilities with a proactive, solutions-oriented approach
• Excellent communication and interpersonal skills with the ability to build relationships across departments and with external vendors
• Ability to manage multiple priorities and meet deadlines in a fast-paced, entrepreneurial environment

• 7+ years of experience in Accounts Payable
• Proficient in accounting systems, Microsoft Excel, and AP automation tools
• Prior experience within luxury, fashion, retail, consumer goods, or a similarly fast-paced environment preferred
• Strong understanding of accounts payable processes, accrual accounting, and financial controls
• Experience managing domestic and international vendor payments and multi-entity environments
• Hands-on experience with ERP systems; experience with RLM strongly preferred
• Advanced proficiency in Microsoft Excel, including pivot tables, VLOOKUP/XLOOKUPs, reconciliations, reporting, and financial analysis
• Experience supporting month-end close, audits, and financial reporting processes
• Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred

Please note: This job description does not list all the duties of the job. Employees may be asked by management to perform other duties. The employer has the right to revise this job description at any time.

• Creativity ~ We are always imagining, never imitating.
• Integrity ~ We do the right thing.
• Kindness ~ We value people and their ideas, so we act and speak with compassion.
• Agility ~ We move with intention, flexibility, and speed to stay ahead.
• Tenacity ~ We are insatiable. Our drive is relentless.