College Prep Coordinator, YOLA

The Los Angeles Philharmonic Association is currently seeking a: College Prep Coordinator, YOLA Position Status: Part-Time, Non-Exempt Reports to: Program Outcomes Manager, YOLA Compensation: Hourly ($25/hr) Department: Learning   About the Los Angeles Philharmonic Association Founded in 1919, the Los Angeles Philharmonic Association's mission is to perform, present, and promote music in its varied forms at the highest level of excellence to a diverse and large audience, both at the Walt Disney Concert Hall and the Hollywood Bowl. The Los Angeles Philharmonic Association is dedicated to continuing its pre-eminent status in the music world of the 21st century. About the YOLA Program YOLA provides incomparable and equitable access to a high-quality and intensive music education for more than 1,700 elementary, middle, and high school students from diverse and vibrant communities across Los Angeles at five unique sites. In providing this access, YOLA supports young people to leverage their learned skills and artistic identities and create transformational change for themselves and their communities. In 2021, the Beckmen YOLA Center was opened as a purpose-built space for program-wide YOLA activities as well as a cultural arts resource in the city of Inglewood. About the Beckmen YOLA Center The 25,000-square-foot Judith and Thomas L. Beckmen YOLA Center will serve as the home of YOLA's fifth site in Inglewood as well as providing a gathering place for students from existing and future YOLA sites. In addition to its youth programming, Beckmen YOLA Center will also be a space for music educators from across the U.S. and around the world to collaborate and learn. It will be a cultural resource for the people of Inglewood, and act as the focal point of the LA Phil's commitment to community engagement in the area. The project, which has emerged out of a close collaboration between of the City of Inglewood, architect Frank Gehry, and LA Phil Music & Artistic Director Gustavo Dudamel, is made possible by a leadership gift from Judith and Thomas L. Beckmen. Position Summary The YOLA College Prep Coordinator supports the planning, coordination, and evaluation of YOLA’s College Prep programming, ensuring students and their families have access to the tools, knowledge, and opportunities needed to pursue academic and career pathways. Working closely with the YOLA Programs Outcome Manager and serving as a point of connection with YOLA hub teams, this role helps develop and implement programming, and support partnerships with colleges, universities, and external organizations that advance student postsecondary outcomes. Centered on student engagement and access, the coordinator supports program operations through event coordination, student check‑ins, partnership communication, scholarship support, and data systems that track student participation and outcomes. The role also contributes to program development and continuous improvement through evaluation, documentation, and data‑informed decision‑making, reinforcing YOLA’s values‑driven, community‑centered approach to student success. This position is ideal for a highly organized, collaborative, and relationship‑driven individual committed to supporting young people in achieving their goals within a vibrant music education environment. Scope of Work Program Administration and Development Support development and expansion of College Prep programming by identifying gaps and strengthening alignment with YOLA goals and community impact. Assist with program evaluation, expense tracking, and budget monitoring. Contribute to internal planning, brainstorming, and development of documentation, templates, and processes; continuously improving processes. Provide mentorship to team members. Student Engagement and College Prep events Conduct student check-ins, track engagement and support requests, and connect students and families with relevant resources and opportunities. Develop session topics, calendars, and engagement strategies in collaboration with partners and YOLA teams. Coordinate and support logistics for workshops, information sessions, and events, including scheduling, promotion, communication, and technical needs. Support event execution, documentation, follow-up, and initiatives that advance students’ academic and career pathways. Partnerships Maintain relationships with College Prep partners, including scheduling meetings, preparing agendas, and tracking commitments and reporting. Support outreach and partnership development to expand student opportunities. Research, track, and communicate external opportunities (e.g., scholarships, internships) and support application processes as needed. Data Management and Program Evaluation Maintain and update student rosters and tracking systems (e.g., Salesforce), including engagement, YOLA involvement, and participation data. Track student engagement, support requests, and external opportunity participation across programs and partners. Support survey analysis, qualitative data review, and end-of-year reporting. Use data insights to inform program improvements and strategy. Scholarship Program Support administration of the YOLA Scholarship process, including marketing, application tracking, review coordination, and eligibility data management. Assist with review processes, documentation of decisions, and preparation and distribution of notification materials. Additional Responsibilities Support College Prep and YOLA programming initiatives as needed. Participate in departmental meetings and events as appropriate. Position Requirements Must be highly organized, accurate and detail-oriented Must be reliable and dependable, as well as focused and self-motivated Ability to adapt to frequent changes in workload and adjust priorities quickly as circumstances dictate. Ability to interact appropriately with colleagues and students for different purposes and in different contexts. Able to work cooperatively in a shared workspace Ability to work with in a diverse team setting and work collegially in all work environments Should possess strong oral and written communication skills Spanish language proficiency strongly preferred but not required Should be a team player with the ability to remain calm under pressure Ability to work weekends and evenings as needed Position Expectations Be an active and participatory member of the Learning team and engage with all major events for the department. Attend meetings related to events and projects you are tasked with and actively communicating conflicts and preparing for any meetings that cannot be attended Complete various projects within established time frames. Have excellent communication skills, with attention to detail, strong sense of empathy and a proactive nature. Have the ability to maintain confidentiality and handle sensitive situations with excellent judgment and discretion. Interact with stakeholders of the YOLA community, including but not limited to external partners, administrators, partners, teaching artists, alumni, parents, and young musicians. Ability to perform a variety of duties, often changing from one task to another of a different nature. Ability to work with multiple priorities that may need swift reorganization Strong independent work and proactively identify and assess effective methods of work operation.