Hospitality Assistant

Position: Hospitality Assistant   Department: Programming   FLSA Status: Non-Exempt, Part-Time   Pay Rate: $25.00/Hour   Position Summary: Reporting to the Program Manager the Hospitality Assistant will primarily support the programming team in all non-classical programs across multiple venues including the Hollywood Bowl, The Ford, and Walt Disney Concert Hall from May 15 – October 31.   The Hospitality Assistant(s) will work with the programming team to handle the hospitality needs of all shows throughout the summer season. Coverage of all non-classical concerts at multiple venues will be split between the hospitality assistants, exact assignments to be determined. This is a non-regular part-time position, tentatively from May 15 – October 31. Individual start dates to be determined upon hiring.     Position Elements: Advances concert hospitality elements with tour managers as assigned. Provide hospitality assistance as required for concerts and events, including extensive hospitality and catering set up for artists per the contract riders. Collect, organize, and input receipts into our drives and accounting software (PN3) in compliance with finance department standards, timelines, and procedures. Support day of show hospitality needs as a runner, picking up various items as required. Coordinate and manage food and beverage delivery services for artists, managers, and VIPs. Utilize departmental delivery service accounts (e.g., Uber Eats, DoorDash, grocery vendors, Amazon.com) as needed Ensure dressing rooms are clean and set correctly for artists and guests. Participate in weekly to bi-weekly meetings to complete receipts and discuss show needs Other duties and projects as assigned.   Relationships: Reports To:                      Program Manager Interacts With:                 Vice President, Programming Associate Director, Programming                                            Program Manager, Programming Programming Coordinator                                            Ticketing Assistant Artist Venue Assistants                                            Guest Artists, Managers, and Agents                                            Box Office Staff   Minimum Requirements    Position Requirements: Must be available to work on concerts as assigned from approximately May 15 – October 31. Hours will vary per week based on concert and projects assigned to the individual. High School Diploma or its equivalency 2-4 years of related work experience Must be able to work with/communicate with artists, agents and managers in sensitive situations Must own a reliable car and have clean driving record Proficient in Microsoft Office (Word, Excel, Outlook) and Adobe Professional; and ability to learn required business systems Must be organized, detail-oriented and self-motivated Ability to multitask, prioritize and remain calm in a fast-paced environment Customer service oriented in all industry and interoffice interactions Must be able to work flexible schedule including nights, weekends and some holidays Excellent oral and written communication and relationship building skills: ability to present information effectively and ability respond to questions and/or inquiries from co-workers, artist teams, VIP clients, etc Updated 4/2026