Accounts Receivable Accountant

Job Summary The Accounts Receivable Accountant is responsible for invoicing of grants/contracts, as well as, other third parties on behalf of La Jolla Institute for Immunology (LJI). This position will process, track, and record payments in an accurate, efficient, and timely manner; as well as, assist with processing monthly chargebacks from LJI’s core facilities. Essential Duties & Responsibilities Prepare, calculate, and process the drawdown of funds from the Department of Health and Human Services Payment Management System (PMS) Prepare and send invoices to all external customers, including grants, subcontracts, affiliation, contract research, commercial sponsored research, research cores and intellectual property Maintain a schedule of when commercial sponsored research and non-federal grants invoices are due to be billed Responsible for maintaining a schedule, invoicing and aging for licenses and royalties Liaison with core admin for internal and external chargebacks and invoicing Create, set-up, and maintain customers in ERP system Track invoicing for subaward to ensure timely billing and collection of funds As directed by the Research Finance department, submits check/ACH request for unspent funds due back to Funders Prepare & code deposit log and upload journal entries and apply payments to Accounts Receivable (AR) subledger Prepare handouts and lead monthly AR Meeting with Accounting Department Follow up on past due receipts with customers Reconcile AR accounts Responsible for the weekly check deposits and log report Prepare audit schedules and assist with audit requests Liaison with customers for Accounts Receivable Other assigned duties Leveling Requirements B.S./B.A required with 1 or more years of relevant experience required Excellent Excel skills required Must have exceptional organizational skills and communicate effectively with others Working knowledge of GAAP preferred Federal and non-federal accounts receivable experience preferred. This is a hybrid position based in San Diego, CA, with flexibility to work remotely as needed. Candidates must be located in San Diego or willing to relocate prior to the start date.