Billing Clerk

We are seeking a highly organized and meticulous individual to join our accounting team as an Billing Clerk. This pivotal role will primarily support our Accounts Receivable/Billing function, contributing directly to the financial health and operational efficiency of our organization. This position offers an excellent opportunity for a dedicated professional to develop their career within a structured and supportive financial environment.

• →Accounts Receivable (AR):
  • →Generate, issue, and distribute client invoices with meticulous accuracy and adherence to predefined timelines for assigned client accounts.
  • →Proactively collaborate with operational teams on billing deadlines
  • →Execute thorough reconciliation of customer accounts and individual client jobs (i.e. projects), identify and resolve discrepancies, and investigate unapplied payments.
  • →Open and close client accounts/jobs and prepare estimates of time and cost.
  • →Demonstrate flexibility for the needs and trends of the business (i.e., the timing of a large conference or other live event may impact billing submissions)
  • →Provide support for month-end and year-end closing procedures pertinent to accounts receivable.
  • →Assist with internal and external inquiries as needed.
  • →Provide ad hoc financial analysis and reporting as requested.
• →Internal Client Relations: 
  • →Proactively manages relationship with internal team members and builds rapport.
  • →Ensures internal client expectations are met by maintaining ongoing communication (written and verbal) with account team members and meetings team and troubleshooting problems/issues, as necessary.

• Education:
  • An Associate's or Bachelor's degree in Accounting or Business Administration, or a closely related discipline is preferred but not required.
• Skills & Experience:
  • Exceptional attention to detail.
  • Strong organizational and time management capabilities, with the demonstrable ability to effectively prioritize multiple tasks and meet deadlines. 
  • Excellent communication skills, both written and verbal, for effective interaction with client, vendors and internal stakeholders.
  • A proactive, results-oriented approach with an aptitude for continuous learning and adaptation to new challenges.
  • Ability to perform effectively both autonomously and as an integral member of a collaborative team environment.
  • Strong integrity and a high degree of discretion in handling sensitive and confidential financial information. 
  • A foundational understanding of fundamental accounting principles (e.g., double-entry bookkeeping, accrual basis, cash bases). 
  • Demonstrated proficiency in MS Excel, including the effective utilization of functions such as VLOOKUPs, pivot tables and advanced formulas. 
  • Prior exposure to reputable account software platforms (e.g., Xero, QuickBooks, SAP, Sage, Advantage) is advantageous.