Executive Assistant to the Chief Executive Officer (CEO)

United States·Dallasexecutive

ExecutiveChief Executive Officer

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Quick Summary

Requirements Summary

5+ years of experience supporting a CEO, President, Founder, or other C-suite Exceptional organizational, project management,

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ExecutiveChief Executive Officer

What We Offer

~1 min read

We are seeking a highly strategic and proactive Executive Assistant to the CEO who serves as a trusted partner and force multiplier, enabling the CEO to focus on the company's highest-value priorities. This role requires exceptional judgment, discretion, executive presence, and the ability to anticipate needs, synthesize complex information, and drive organizational follow-through. The ideal candidate operates with urgency, professionalism, and confidence, acting as an extension of the CEO in managing time, communications, preparation, and coordination of critical business initiatives.

Loenbro offers a competitive salary, comprehensive benefits package, and rewards to those who join our team:

✓Medical, dental, and vision insurance

✓401(k) retirement plan with company match

✓Paid time off (PTO) and holiday pay

✓Life and disability insurance

✓Professional development and training opportunities

✓Employee assistance program (EAP)

✓Living with Integrity

✓Exceeding Expectations

✓Acting with Urgency

✓Delivering Excellence

Responsibilities

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→Own and optimize the CEO's calendar and time, serving as a strategic gatekeeper who aligns priorities, resolves conflicts, and ensures the CEO is prepared for all meetings, engagements, travel, and executive reviews.

→Act as an extension of the CEO in managing communications, including email triage, drafting executive-level correspondence, facilitating follow-up, and ensuring critical matters receive timely attention.

→Coordinate all executive travel including Scheduling Aircraft and Pilots, site visits, speaking engagements, and logistics, ensuring seamless execution and alignment with business objectives.

→Facilitate executive meetings by managing agendas, documenting key decisions, tracking action items, and ensuring execution of agreed-upon outcomes.

→Anticipate issues, opportunities, and organizational dynamics by maintaining awareness of company priorities, stakeholder relationships, and emerging business needs; proactively recommend solutions and required actions.

→Handle highly confidential information with the utmost discretion and professionalism.

→Build and maintain strong relationships with board members, executive leaders, customers, vendors, and other key stakeholders on behalf of the CEO.

→Supporting other executives (COO, CSO, and CFO) as needed

Other duties may be assigned as needed to support executive leadership and business operations.

Requirements

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Nice to Have

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Industry experience is preferred.
Bachelor's or Master's degree preferred

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Indoor office setting with controlled temperature.
Potential visits to outdoor industrial sites with exposure to weather extremes.
Potential exposure to noise, dust, chemicals, or other environmental factors.
Travel requirements: up to 10% of time.

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.