IT Vendor & Contracts Coordinator

Loenbro is a trusted, long-term construction lifecycle partner to thousands of customers across the U.S. Our market spans all industries and our service offerings include Critical Electrical, Mechanical & Structural, Soft Crafts, Inspection, Underground Maintenance and Installation, and Fabrication. Our expertise lies in simplifying the complex and establishing long-standing relationships with our partners. We have a national presence but a local approach—every customer benefits from our capabilities and our care.

• →Manage the lifecycle of IT vendor contracts, including contract administration, renewals, amendments, invoice validation, and vendor performance tracking.
• →Track and reconcile IT spending against approved budgets, prepare spend reports, and identify cost trends, variances, and savings opportunities.
• →Coordinate IT procurement activities, including purchase requisitions, purchase orders, invoice processing, and adherence to internal approval workflows.
• →Maintain accurate records of vendor contracts, payment terms, renewal schedules, and related documentation within approved systems.
• →Partner with IT and Finance leadership to support budgeting, forecasting, chargeback allocation, and financial planning activities.
• →Serve as the primary point of contact for IT vendor inquiries, billing discrepancies, and payment-related issues.

• Bachelor's degree in Finance, Accounting, Business Administration, Information Technology, or a related field.
• 3+ years of experience in procurement, vendor management, contracts administration, financial operations, or related discipline.
• Proficiency with Microsoft Excel, including data analysis, reporting, and reconciliation.
• Strong organizational, analytical, and communication skills with the ability to manage multiple priorities and deadlines.

• Experience supporting IT procurement, software licensing, SaaS agreements, or technology vendor management.
• Knowledge of contract administration, budgeting, accounts payable, or chargeback processes.
• Experience with ERP, procurement, ITSM, or asset management systems.
• Familiarity with Power BI, cost management tools, or financial reporting platforms.

The physical demands and work environment described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Primarily office-based, onsite work environment.
• Regular use of computers, phones, and standard office equipment.
• Occasional interaction with vendors, corporate departments, and operational teams.

This role requires compliance with all applicable safety regulations, personal protective equipment (PPE) requirements, and Loenbro's Environmental Health and Safety (EH&S) policies.