People and Culture Coordinator

Join one of Australia's leading investment research and managed account providers as our People and Culture Coordinator.

This is a part-time opportunity (3 days per week) on a 12-month fixed-term contract for an organised and people-focused HR professional who enjoys variety and wants to make a meaningful contribution across the employee lifecycle. Working closely with the People and Culture Business Partner, you will play a key role in supporting recruitment, onboarding, learning and development, employee engagement and HR administration across the Lonsec Group.

This role is ideal for someone early in their HR career who is looking to broaden their experience in a collaborative and supportive environment, while gaining exposure to a wide range of People and Culture activities within a growing financial services organisation.

Position Responsibilities

Recruitment Support Support the People and Culture Business Partner with recruitment activities including:

• Coordinating recruitment campaigns and job advertisements across relevant platforms including LinkedIn.
• Assisting with the preparation and updating of position descriptions.
• Scheduling interviews and coordinating communications with candidates and hiring managers.
• Conducting candidate screening and reference checking where required.
• Managing recruitment administration within the HRIS.
• Supporting relationships with external recruitment providers when engaged.
• Maintaining talent pools and candidate databases for future vacancies.
• Ensuring a positive candidate experience throughout the recruitment process.
• Preparing employment documentation and onboarding paperwork for review and approval.

Onboarding and Employee Lifecycle Administration

• Coordinate onboarding activities for new employees, contractors and consultants.
• Ensure all pre-employment checks and documentation are completed prior to commencement.
• Conduct right-to-work verification and coordinate police, bankruptcy and other background checks as required.
• Coordinate new starter inductions and onboarding schedules.
• Liaise with managers, IT and other stakeholders to ensure a smooth commencement process.
• Maintain employee records and ensure personnel files are accurate and up to date.
• Process employee changes including promotions, transfers, remuneration changes and contract variations.
• Support probation review processes and employee lifecycle administration.

Learning and Development

• Assist in the coordination of learning and development initiatives across the business.
• Assist with scheduling training programs, workshops and development activities.
• Maintain training records and compliance registers.
• Support the administration of mandatory regulatory and compliance training requirements.

Employee Experience and Culture

• Assist in the coordination of employee engagement initiatives and wellbeing programs.
• Support recognition, reward and employee events.
• Assist with any HR reporting. 
• Assist with managing the HR inbox. 
• Provide a responsive and professional first point of contact for general People and Culture enquiries.

Offboarding

• Coordinate employee departures and offboarding activities.
• Assist with the administration of exit interviews and documentation.
• Work with the Office Manager to ensure company property is returned and system access removal requests are completed.
• Maintain accurate records relating to employee departures.
• Support managers and employees throughout the offboarding process.

HR Systems, Reporting and Administration

• Maintain accurate employee data within the HRIS (Employment Hero).
• Generate regular People and Culture reports and workforce metrics.
• Assist with reporting on recruitment, turnover, headcount, training and employee lifecycle activities.
• Support policy administration and document management.
• Assist with audits and compliance activities as required.
• Contribute to continuous improvement of People and Culture processes and systems.

Other Responsibilities

• Support performance review and talent processes.
• Participate in People and Culture projects and business improvement initiatives.
• Undertake additional People and Culture duties as required.

Skills and Experience Essential

• 2+ years' experience in a Human Resources, People & Culture, Recruitment Coordination or Administration role.
• Strong organisational and administrative skills with excellent attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Strong interpersonal skills and ability to build positive working relationships.
• Experience using Microsoft Office applications including Word, Excel and Outlook.
• Experience working with HR systems (Employment Hero experience desirable).

Desirable

• Experience within financial services, professional services or a regulated environment.
• Experience supporting recruitment and onboarding activities.
• Experience coordinating learning and development programs.
• Experience assisting with employee engagement initiatives.

Qualifications

• Undergraduate degree in Human Resources, Business, Psychology or a related discipline; or
• Equivalent combination of relevant experience and education.